Determine settings for extract management (SAP Library

Determine settings for extract management

The settings you have made are only valid for Report Painter or Report Writer reports.

In this IMG activity, you determine whether and how the system accesses existing extracts when you call up a Report Painter report.

The settings can be stored as defaults or as user-specific settings. Defaults apply to all users without user-specific settings.

The settings for extract management apply to all Report Painter reports in Overhead Cost Controlling and Cost Element Accounting, regardless in which component the settings for extract management were specified.

Under Dat.source you specify whether the system accesses existing extracts or whether it is reread from the database. You have the following options:

Display extract

If you select this option, when you call up a report painter report, the system checks whether extracts already exist for the selection criteria entered. If so, these extracts are displayed in a dialog box for selection. If no such extracts exist, the report is automatically reselected.

New selection

Alternatively, you can specify that report data is always newly selected from the database. In this case, a new selection is carried out (if the user is authorized to do so). A new selection is useful, for example, if you require the most up-to-date evaluations.

In addition, you can select Display current extract automatically

If you have selected Disp. extract as the data source for the execution of reports, the R/3 System determines all extracts available based on the selection criteria. If you select Display current extract automatically, the current extract appears; otherwise, you must select an extract from the displayed list.

Activities

Make default settings

1. If you want to create or change default settings, you do not have to enter a user. Choose Execute .

2. Choose Change standard.

3. Make your entries choose Confirm to exit the dialog box.

4. Save your entries.

Make settings for one, several, or all users

1. If you want to create or change the settings for one or more users, enter the corresponding user or users.

To enter several users, choose Multiple selection.

The system then displays a list of all users.

Select the users you want to edit, then choose Copy to leave the dialog box.

The settings of all selected users can now be edited.

If you want to edit the settings for all users with user-specific settings, enter "*". The system displays a list of all users with user-specific settings.

2. Choose Execute.

3. If you selected users without any settings, you can transfer the settings from the default settings by choosing "Yes".

If you want to enter new settings, choose "No".

4. To create new user settings, proceed as follows:

You want to create new settings for a user.

Choose Create and enter the name of the user.

You want to copy the settings for a user from those of an existing user.

Select the existing user. Choose Copy and enter the name of the new user.

You want to copy the settings for a user from the standard settings.

Choose Copy from standard and enter the name of the user.

5. To change user settings, proceed as follows:

You want to change the settings of a user.

Double-click the relevant line.

You want to edit the settings of several users.

Select the relevant lines and double-click one line. In the dialog box, you can display the settings for the selected users by choosing Previous user or Next user .

You want to make the same settings for several users.

Mark the relevant users.

You can select all users, for example, with Select all.

Position the cursor on a line in the column you want to change and choose Multiple replace.

You want to change a certain setting for all users, who fulfill certain filter criteria.

Upon fiscal year change, for example, you changed a cost element group and you would like to store the new group as a selection criterion for all users, who have used the old cost element group up to now.

Select the column header to apply the filter to that column.

Choose Set filter.

Enter the filter criteria and choose Copy. The system displays a list of the users who fulfill the filter criteria.

Choose Select all.

Position the cursor on a line in the column you want to change and choose Multiple replace.

6. Enter the required settings, and choose Copy to exit the dialog box.

7. Save your entries.

Notes on transporting

To transport the default settings, choose Default settings -> Transport.

To transport the settings for individual users, mark the corresponding users, and choose User settings -> Transport.

Further Notes

To edit lists, use the ABAP List Viewer functions. For information on these, see the SAP Library: Cross-Application Components -> General Application Functions (CA-GTF)-> ABAP List Viewer.