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Intranet Request to Change Budget

You can apply for budget using a request in the Internet for an order, network, network activity, or for a WBS element (= budget user)

The budget request is made as follows:

In the request form, enter the object, the required budget increase (= amount), and the currency.

You may know who the approving manager /processor of the budget assignment is, in which case you can enter the name or let the system find it.

The budget request is forwarded to the approving manager/processor. An accounting clerk may also be involved in processing the request in the SAP-R/3-System.

There are two scenarios (= two web forms):

• Budget request (Scenario SR61)
  The form is sent to a processor who makes the budget change.
  The processor executes the budget transaction in the SAP-R/3-System.

• Budget request requiring approval (Scenario SR62)
  The form is sent to someone for approval. This person must approve the request.
  The system forwards the request via workflow to the processor (determined by the role). This person changes the budget in the SAP-R/3-System.
  The approving manager can also execute the budget transaction.

Customizing

For more information on Customizing of internal service requests, see Cross-Application Components -> Internet / Intranet Services -> Internal Service Request -> Scenario Definition , where you can make changes to the SR61 and SR62 scenarios.

Notes

The budgeting currency (group currency, object currency, or a transaction currency that can be freely selected) is determined by the Customizing in the budget profile.
You store the budget profile in Customizing for

• Internal orders under Controlling -> Internal Orders -> Budgetng and Availability Control -> Maintain Budget Profile.

• Projects under Project System -> Costs -> Budget -> Maintain Budget Profile.

The people reponsible for budget in the WBS element are those responsible for the WBS element and the project.

• You maintain the internal orders manager in Customizing under Controlling -> Internal Orders -> Budgeting and Availability Control -> Maintain Budget Manager.

• You maintain the project manager in Customizing under Project System -> Structures -> Operative Structures -> Work Breakdown Structure -> Specify Persons Responsible for WBS Elements.
  

See also

The SAP Library under Financials -> Controlling -> Internal Orders -> Internal Order Planning-> Budget Management -> Request for Budget Increase in Intranet.