Set up search engine index (SAP Library - Document Management System)

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Set up search engine index

In this work step you execute activities for a quick and accurate search of documents for an enterprise area.

Application based search engine index

Set up a search engine index ffor fields of the SAP System.

The search engine can automatically access the endex entries by means of an RFC Destination

You can define an index that only contains th fields that are relevant for the enterprise area to improve performance

You define which document data is used in the document search

When you start a document search all the selected search fields are already set up

In order to keep the search fields easy to handle the search fields are grouped into Search applications

Example

Example 1: Search according to known document data

The search application Document data is used to enter the data from the document info record (such as document type and document status).

Example 2: Search according classification data

The search application Document classification is used to enter classification data.

You can select one or more characteristics from the selected class type for documents

Before the start of the document search you can enter a special value or interval that you want to use for a search

Example 3: Search according to known project data

Project data are grouped into the following search applications:

Material components, such as material number

Network activities, such as purchasing organization

Project, profit center

WBS element, such as cost center

Requirements

The text search for the content of an original application file and the attribute search (Search fields from the SAP System) is not possible when the components Index Management Service (IMS) and SAP Gateway are intsalled.
Settings in the SAP System are required. These can be done in the activity: Search Server Relation pflegen.

Activities

1. Start this activity and select the search application for the data area that contains the required search fields (such as document data).

The screen Fields for search engine index appears and is subdivided into the following areas:

Search fields

Contains all fields that are needed for the document search

Possible search fields

Contains fields that you want to be read for the document search and have not been selected in the search field

2. Setup the scope of data for the search engine index:

|@0D@ for inserting a field

|@0E@ for deleting a field

3. Select Create search engine index.

The dialog box Create search engine index appears. Select the Search Server Relation, that you want to create for the search engine index.

4. If you want to index the selected fields of the document info record select Setup search engine index

The system trasnfers the index to the search engine of the Index Management Service.