If the status for a travel request is set to Transferred to FI by the transfer program for travel expenses, the employee is sent an automatically generated mail with predefined text.

If the status for a travel expense statement is set to Transferred to FI by the transfer program for travel expenses, the employee is sent an automatically generated mail with predefined text.

Quite often, the trip status has to be reset (using event TransferredFIReset) after the transfer program for travel expenses has set the status Transferred to FI (and event RequestTransferredFI or ExpenseTransferredFI has been started.)

Because of this, the mail should only be sent to the employee once you are sure that the status is not going to be reset. In the standard system, the mail is only sent out after a period of 60 minutes has passed, allowing you to ensure that mails are only sent out for trips where the status has not been reset. The delay period in your system should at least be equal to, and preferably longer than, the maximum runtime for the transfer program in your production system.

SAP recommends that you set this value to a smaller value in your test and development systems (for example, 5 minutes) and a longer amount of time in your production system (for example, 6 hours) so that the maximum program runtime is covered.