
Importance of Work Schedules in SAP Time Management
Purpose
The definition of an individual employee’s planned working time is essential in SAP Time Management. Planned working time is created in the Human Resources (HR) component using a work schedule that is based on
Period Work Schedules. The period work schedule, in turn, is based on a fixed pattern of Daily Work Schedules, with Break Schedules assigned to each daily work schedule.Process Flow
You create a work schedule by putting the period work schedule on a horizontal axis, as if it were a calendar. By including
Public Holiday Calendars, you ensure that the system recognizes certain days as public holidays.Result
In this way, special wage types (bonuses) can be generated automatically for work performed on public holidays.
By applying the period work schedule to the public holiday calendar, you can manually manipulate it so that deviations are reflected in the regular schedule. Recurring deviations to the work schedule are automatically taken into account if you set up a daily work schedule variant in the system.
The diagram below shows how the basic elements of the work schedule interact:
Work Schedule

Work schedules are defined for several employees. You do not have to create a separate work schedule for each individual employee. Simply assign a pre-defined work schedule to each employee.

You can use a work schedule on two different levels of an organizational structure. It can be generated for work schedules in individual employee subgroup groupings, as well as for schedules in personnel subarea groupings.