Entering content frameProcess documentationDirect Conv. of Maint. Requisns. into Entry Sheets Locate the document in its SAP Library structure

Purpose

This process enables you to quickly close purchase requisitions for maintenance work (from the PM Plant Maintenance area).

Purchasing staff need not concern themselves with assigning sources and processing such requisitions. Instead, the system can convert them directly into service entry sheets, the step involving conversion into a purchase order being omitted.

This is often makes particular sense in connection with maintenance and repair work. In the case of production stoppages due to mechanical breakdowns, for example, repairs often have to be carried out extremely quickly - with no time to involve Purchasing.

You can create a framework order in the system in advance to cover anticipated requisitions originating from Plant Maintenance. You can use this framework order as the source for the relevant requisition at the time a specific need arises. This means that you can use just one purchase order to cover a large number of procurement transactions.

Prerequisites

(A framework order is a purchase order with the document type FO in the standard system. It has an extended validity period instead of a specific delivery date.)

Process Flow

  1. You choose the function Requisition ® Follow-on functions ® Create purchase order ® Via assignment list.

    2. The Entry sheets indicator is set.

  2. You create the desired worklist on the basis of the selection criteria on the initial screen (e.g. all requisitions with the source "framework order 450004").
  3. When you click on Execute, the system generates service entry sheets for all requisitions to which this framework order has been assigned as the source (one entry sheet is created for each requisition).

 

 

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