Setting Individual Parameters in the Profile (SAP Library - SAP MAPI Service Provider (BC-SRV-GBT))

Setting Individual Parameters in the Profile

Go to the Control Panel (under the Windows NT Start menu) and choose Mail (or Mail and Fax) to call the MAPI profile manager.

Note

When the dialog box <profile name> Properties is displayed, select Show Profiles on the Services tab page to display the Mail and Fax dialog box.

Select the profile to be maintained and choose Properties.

Select SAP MAPI Service Provider and choose Properties.

If necessary change the properties:

General properties

Password
Maintain your R/3 password for the selected system.

Language
Maintain your logon language.

Save Password Enable
Select this field if your password should be used by the system at logon. If this field is not selected, you will be required to enter your password every time you log on. The field is not selected as standard.

Offline Support Enable (activate offline support)
Select this field if you are going to work offline. If this field is selected, the system asks if you want to work online or offline each time you log on. The field is selected as standard.

Message Store Properties

Workflow Enable
Select this field if you are going to process SAP Business Workflow work items. Otherwise, do not select the field, since workflow support reduces system performance. The field is not selected as standard.

Inbox Refresh Interval (Minutes)
This field defines the automatic refresh interval for your inbox (to check for new messages). In Slow Link mode the field enters after how many minutes MAPI logs on to the R/3 System again. For further information on the Slow Link mode see Improving performance .

The minimum interval is 10 minutes. The default is 15 minutes.

Append Internet Header to Message Body
This defines whether the message header of Internet documents received is displayed under the text. If you use Microsoft Outlook, this field can be ignored because the information can be called in a separate display field at any time.

R/3 Connection Idle Timeout (hours)
The client logs off from the R/3 server after the specified time (in hours). The default value is 4 hours, the maximum value 12 hours. If no entry is made, the system switches to offline mode immediately.

HTML Body Support
If the indicator is set, the contents of the HTML documents are stored as a special HTML body. Only select the field for MS Outlook 98! Other clients do not support HTML mail.
Install/Update Outlook Forms
If you press this key, Outlook forms specially tailored for SAP are used for the message in- and outbox. The forms are installed in the library personal forms.

Address Book Properties

Group Entries by Address Types
The addresses are sorted according to their names. If you select this field, the addresses are sorted firstly according to address type and secondly according to names.

Maximum No. of Entries Allowed
This parameter specifies the maximum number of entries that can be maintained in the Workplace Address Book. Users who routinely communicate with many Workplace users may increase this number. If the Address Book is full, a dialog box is displayed to alert the user on the next insertion attempt. Allow 20 to 40 KB of RAM to increase the capacity of the address book by 100 entries. The default value is 200 entries.

Max. Distribution List Downloaded Automatically (No. of Entries)
Distribution lists in R/3 can contain a large number entries. To avoid long response times, the system checks the size of a distribution list (number of recipients) before downloading the list from the R/3 System. If the maximum value is exceeded, a dialog box is displayed, asking you to confirm that the distribution list should be downloaded. The field Distribution List Download Size Limit specifies this threshold: The default value is 25 entries.

Max. Recipient List Downloaded Automatically (No. of Entries)
Together with an R/3 message, the recipient list can also be loaded on to the PC. After the threshold entered here (standard: 25) no more recipients are loaded on to the PC in order to save memory space and time.

Insertion of Addresses Resolved against R/3
New message recipients which have been resolved against Workplace may be inserted in the MAPI Address Book. You have a choice of three modes:

Automatic: All resolved address strings are inserted without user interaction.

Never: Resolved address strings are never inserted.

Prompt for User Confirmation: The system asks the user (via a dialog box) whether or not to insert each resolved address. This is the standard setting.

Local cache properties

AutoSave Timeout Interval (Minutes)
SAP MAPI automatically attempts to save your actions in the local cache on the hard disk. This field specifies the point after which a timeout is triggered for this attempt. The default is 30 minutes.

Increase Cache Size Mode
If the maximum cache size is reached, you can set SAP MAPI to respond with the following alternatives:

- Automatic: The maximum cache size is increased by 50%.

- Never: The cache is reduced to 75% of the maximum cache size.

- Prompt for User Confirmation: The system asks you if it should increase the cache. This is the default setting.

Cache Size (Bytes)
This field defines the local cache size in bytes. The local cache keeps copies of folders and messages to improve performance. The larger the cache size, the better the performance. The minimum cache size is 500K, the default is 50 MB.

Cache Location
This field specifies the directory in which the local cache is stored. To maintain the directory entry, choose Browse and select a new directory. You can only maintain the directory entry if you are NOT logged on to the system which uses this cache.

To delete the cache, select Clear Cache. Only documents and work items which have been downloaded from the R/3 System (and which are therefore still available in the same system) are deleted.

To check the consistency of your cache and to recreate the cache if required, select Validate Cache.