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Process documentationTender Fee Processing

 

You use this process to collect a non-refundable tender fee from potential suppliers as a means of limiting the number of RFx responses that are submitted for an RFx. Typically, the purchaser informs potential suppliers of the published RFx, which they can then view in SAP Bidding Engine. After viewing the RFx, suppliers can decide whether or not they want to pay the tender fee and submit an RFx response.

Tender Fee Payment

Suppliers can pay the tender fee either directly to the purchasing organization or using an online payment gateway. For more information about configuring an online payment gateway, see the Business Add-In (BAdI) documentation in Customizing for Supplier Relationship Management under   SRM Server  Procurement for Public Sector Functions  Customer Enhancements (BAdIs)  Tendering  Tender Fee and Earnest Money Deposit  Enhance Tender Fee Online Payment  .

You can also define how the system stores a supplier's tender fee payment information, for example, you can automatically transfer payment information from SAP Supplier Relationship Management (SAP SRM) to Financial Accounting (FI) in SAP ERP. For more information, see the BAdI documentation in Customizing for Supplier Relationship Management under   SRM Server  Procurement for Public Sector Functions  Customer Enhancements (BAdIs)  Tendering  Tender Fee and Earnest Money Deposit  Enhance Tender Fee Payment  .

Waiving Tender Fees

If a supplier is exempt from paying the tender fee, the purchaser can manually assign the supplier the tender fee payment status 'waived'. The supplier can then submit an RFx response without the tender fee.

Prerequisites

In SAP SRM, you have activated the following business functions:

You have done the following:

  • You have activated tender fees for the required transaction and publication type in Customizing for Supplier Relationship Management under   SRM Server  Procurement for Public Sector Functions  Application Settings  Tendering  Tendering Options  Define Tendering Options  .

  • You have configured the tender fee amount and currency in Customizing for Supplier Relationship Management under   SRM Server  Procurement for Public Sector Functions  Application Settings  Tendering  Tendering Options  Define Basic Data for Tender Fee Payment  .

  • You have defined tender fee payment methods in Customizing for Supplier Relationship Management under   SRM Server  Procurement for Public Sector Functions  Application Settings  Tendering  Tender Fee and Earnest Money Deposit (EMD)  Define Tender Fee and EMD Payment Methods  .

Process

  1. The purchaser creates an RFx and enters the tender fee amount and a deadline for the payment of the tender fee.

  2. The supplier pays the tender fee, either offline or online:

    • Offline Payment

      1. The supplier pays the purchasing organization using one of the configured payment methods.

      2. The purchaser enters the supplier’s payment information in SAP SRM and manually updates the supplier’s tender fee payment status.

    • Online Payment

      1. In SAP Bidding Engine, the supplier navigates to the online payment gateway from the RFx document.

      2. The supplier enters the payment information in the payment gateway and submits the payment.

      3. The system stores the supplier's payment information in SAP SRM and updates the supplier's tender fee payment status.

Result

Once the purchasing organization has received the supplier’s tender fee payment and the supplier has been given the payment status 'paid' in the system, the supplier can access the complete RFx and submit an RFx response.