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Component documentation Supplier Registration 

Use

Suppliers can register themselves using a link on the homepage of the purchasing company. On registering, the suppliers assign themselves to one or more product categories.

As a purchaser, you can define product-category-related questionnaires. You can also define questionnaires that are independent of product categories and assign these to a neutral category (dummy category). Once a supplier has registered, the registration system sends the supplier one or more questionnaires. This way, you as a purchaser have additional detailed information available on potential suppliers.

For more information on defining questionnaires, see the Supplier Relationship Management Implementation Guide (IMG): Supply Base Management  ®  Create/Change Questionnaire.

Integration

You can use supplier registration with SAP SRM Server (and ERP backend system) or with ERP alone.

For you as a purchaser, the suppliers that come through supplier registration are all potential new business partners. However, the data pertaining to these suppliers is not immediately available to you in SRM Server or ERP.

Supplier Registration with SRM Server

In Supplier Screening, you determine which of the suppliers are visible in Enterprise Buyer via OPI. These appear in the Supplier Directory.

From the supplier directory, the purchaser can transfer suppliers as operational suppliers into the SRM Server System. Then the supplier data is available to you in business partner management.

Note

A supplier from supplier registration only becomes a business partner in Enterprise Buyer once the following steps have been carried out:

...

  i.  You have accepted the supplier in supplier screening.

  ii.  You have called up the supplier directory via OPI and transferred the supplier into the SRM Server System.

 

The following table shows the relationships between supplier self-registration, supplier screening, and the supplier directory:

Supplier Registration: Self-Registration, Screening, and Supplier Directory in Context

Steps

Sub-Steps

Results

Supplier Self-Registration

Interested party calls up Web site of the purchasing company.

 

 

Interested party calls up a URL that starts the self-registration page in the Supplier Registration system.

 

 

Interested party enters master data and assigns themselves to one or more product categories.

Interested party is entered in the registration system as a business partner with the status Prospect.

 

The interested party is automatically sent one or more questionnaires (for each product category).

 

 

Interested party fills out questionnaires and returns them.

Questionnaires are stored in registration system.

Supplier Screening

Purchaser calls up Supplier Screening in SAP SRM System.

 

 

Purchaser reviews master data and questionnaires in the registration system. Purchaser can accept or reject supplier.

Accepted suppliers appear in the supplier directory.

Supplier Directory

Purchaser selects supplier from the supplier directory in the SRM Server System and transfers supplier via OPI link into the SRM Server System.

Supplier master records are created in the SRM Server System. If a supplier in the master data record is flagged as a portal supplier, an XML message is sent to SAP Supplier Self-Services (SAP SUS).

Supplier data is transferred to the Structure linkBusiness Partner Monitor (SRM Server) and can be transferred manually from there to the ERP backend system.

 

The SUS system sends an e-mail (if appropriate) with a registration number to the supplier.

 

SAP Supplier Self-Services (SAP SUS)

Supplier uses registration number to create user in SAP SUS.

 

 

Supplier can change his/her master data in SAP SUS.

The changes are transferred to the supplier directory.

SRM Server

Purchaser recognizes these changes in the business partner monitor.

 

 

In the business partner monitor, the purchaser triggers the automatic update of master data using the Transfer Change to Backend symbol.

The master data is automatically updated in ERP.

 

Supplier Registration with ERP

After you have accepted a supplier in Supplier Screening, the supplier is visible when you call Transfer Supplier in the side menu of the Supplier Registration system. You require the role SAP_EC_SUS_ROS_PROCESSOR.

Suppliers that you transfer using Transfer Supplier appear in the supplier monitor of the supplier registration system. You can import these suppliers manually into the ERP system.

The following table shows the relationships between supplier self-registration, supplier screening, and ERP:

Steps

Sub-Steps

Results

Supplier Self-Registration

Interested party calls up Web site of the purchasing company.

 

 

Interested party calls up a URL that starts the self-registration page in the Supplier Registration system.

 

 

Interested party enters master data and assigns themselves to one or more product categories.

Interested party is entered in the registration system as a business partner with the status Prospect.

 

The interested party is automatically sent one or more questionnaires (for each product category).

 

 

Interested party fills out questionnaires and returns them.

Questionnaires are stored in registration system.

Supplier Screening

Purchaser calls Supplier Screening in the supplier registration system.

Purchaser displays all interested parties.

 

Purchaser reviews master data and questionnaires in the registration system. Purchaser can accept or reject supplier.

Accepted interested parties appear under Transfer Supplier in the side menu of the supplier registration system.

Transfer Supplier in Supplier Registration system

Purchaser selects accepted interested parties and converts them to suppliers.

Converted suppliers are visible in supplier monitor of the supplier registration system.

Supplier Monitor in Supplier Registration system

Purchaser checks the supplier monitor and can see new suppliers.

Purchaser transfers suppliers manually into the ERP System.

ERP

The business partner ID of the accepted suppliers is sent to the Supplier Registration system via SAP Exchange Infrastructure.

 

SAP Supplier Self-Services (SAP SUS)

Supplier receives an e-mail with logon information for the SUS System.

Supplier can change his/her own data in the SUS system.

 

The changes to supplier data are copied to the business partner monitor. There, the purchaser can trigger the automatic update of master data using the Transfer Change to Backend symbol.

The master data is automatically updated in ERP.

 

Prerequisites

You have carried out the necessary configuration steps. See the Solution Manager under Business Scenarios ® Supplier Registration ® Registering Suppliers and Business Scenarios ® Supplier Registration ® Managing Supplier Relationships.

 

 

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