Processing Bids 
Use
You, as a purchaser, can check and process the bids you have received in response to your bid invitation or auction. In the case of live auctions, the best bid from each bidder is transferred from the live auction applet to SAP Bidding Engine once the auction has ended.
Features
· You can conduct a search for your bid invitation or auction. On the search results overview screen, you can see how many bids have been received. If you click on this number, the system displays the Bidders/Bids tab under Header Data, where you can see a list of all bids submitted.
·
You select a particular
bid by choosing 
in the Bid column (display mode only). The system
displays the details of the bid, grouped according to Header Data, Item Data, and Approval Preview.
· Before a bid can be successfully accepted, it has to be approved by the purchaser’s manager. At any time, you can display the status of the approval process in the form of a table or a graphic, by choosing the Approval Preview tab.
· You can also download bid invitations with all bids to MS Excel Ò and compare them. Note that bid documents are not downloaded.
· You can accept and reject
¡
Individual items
If you do not want to accept certain items of the bid, you can reject them
accordingly. The bidder then receives acceptance for all other
items.
¡
The complete bid
Bidders are automatically informed via e-mail (generated using Smart Form
BBP_BIDINV_BID).
If necessary, you can accept several bids, for example if you want to accept items from different bids. To do this, you first need to select Change.
After the bid has been approved and accepted, you can generate a purchase order or a contract.
Create contract
You can create a contract for the vendor of an accepted bid from the bid view. Data from the bid and the bid invitation is transferred automatically to the contract, for example:
· Business partner data, for example vendor, goods recipient, and plant
· Item data, for example product category, quantity, price, and price unit
· Purchasing organization of the purchaser
· Bid invitation texts (vendor texts), however not internal notes and bid texts.
· Bid invitation currency
· Bid header data
If the items are user-defined, you may have to add data, for example product or vendor product number. If the bid invitation was not created from the Sourcing application, you may have to add the purchasing group. In the case of bid invitations with outlines, the vendor text and documents are inherited to lower items.
The bidder has to have the vendor role, otherwise it cannot be transferred to the contract.
Under Sourcing ® Process Contracts, the purchaser can access the contract via the contract number and carry out changes.
Create purchase order
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
¡ Outline levels can be displayed in a local purchase order
¡ Bid invitation texts and documents are transferred to the purchase order (but not bid texts and internal notes).
· In the case of bid invitations that are created from the Sourcing application, purchase orders are created in the backend system (direct and extended scenarios). Also:
¡ Outline levels are not transferred
¡ Texts and documents for outline levels are inherited to lower items.
¡ Ordering party, goods recipient, and issuing point are only displayed in the bid invitation and bid if these were the same in the preceding documents. If not, they are read from the Sourcing application during creation of the purchase order in the background.