Internal Employee Enters Invoice without PO Reference 

Process

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       1.      An internal employee orders goods of low value by telephone.

       2.      The vendor confirms the delivery over the phone and deliver the goods to the employee’s company without a formal confirmation.

       3.      The vendor creates his own invoice and sends this to the invoice address.

       4.      The employee enters the invoice without PO reference using the details from the vendor’s invoice.

       5.      The invoice is passed onto an approver via workflow:

¡        If the invoice is rejected, it is deleted and the vendor automatically receives an e-mail.

¡        If the invoice is approved, it is released for payment and is passed to Financial Accounting where the relevant updates are performed.

Technical Representation