Breakdown Category 

Definition

Determines which subassignments a given financial statement item has. The following subassignments are predefined:

·        Partner unit

·        Transaction type

·        Transaction currency

·        Unit of measure

·        Upper unit

·        Investee unit

·        Allocation characteristic

·        Year and period of acquisition

You can define other subassignments as well.

Use

The items for accounts payables and accounts receivables must have the subassignment partner unit to be able to perform the elimination of interunit payables/receivables.

Structure

Breakdown Types

In customizing of the breakdown category, you specify the breakdown type for each subassignment of every item. The system uses the breakdown category to allocate the breakdown type to the item.

The breakdown type determines whether or not the item values are broken down by the subassignment when the item value is entered or posted, and how rigorously the assignment is checked for the given subassignment.

The following breakdown types are available:

Breakdown Type	Name	Meaning
0	No breakdown
1	Optional breakdown	Initialized value allowed
2	Required breakdown	If no entry is made, the default value is set.
3	Required breakdown	The value must be entered; the default value may be entered.
4	Required breakdown	The value must be entered; the default value may not be entered.

In the Data Basis you determine whether a characteristic value is fixed in the breakdown category.

Subassignments whose values are fixed in the breakdown category only permit breakdown types 0 and 3.

Subassignments that use the role transaction currency only permit breakdown types 0 and 2.

The following applies to subassignments that are part of a compound relationship:

·        If a breakdown by the dependent characteristic exists, there must also be a breakdown by the independent characteristic.

·        If the dependent characteristic has a required breakdown, then the independent characteristic must also have a required breakdown.

Fixed Value

A fixed value determines the value of the subassignment, that is, for all FS items with this breakdown category. You enter a fixed value for the following subassignments:

·        Unit of measure

·        For custom subassignments (those not predefined by SAP) which you have declared as requiring a fixed value in the breakdown category

Default Selection

You can use the default selection of a given characteristic in manual data entry.

If a lead column is defined as data-driven in a data entry layout, the system accesses the default selection you specify here during data entry. Thus, the default selection determines the default values for the breakdown of a characteristic for the items that have this breakdown category.

Maximum Selection

You create a maximum selection for the subassignment in the breakdown category if you want to only allow a subset of all possible values of that subassignment for the items concerned. The maximum set determines the permitted values for a given subassignment of those items that use the breakdown category.

The list of possible values (F4) then shows the reduced subset, and the system checks all entries against the maximum selection.

By using maximum sets for the characteristic product group, the item cost of goods manufactured, services would only be postable for service-type products.

You determine whether maximum selections are used at all in the settings for the Consolidation Area.

The following rules apply when creating maximum sets:

·        Default selections must reflect a subset of the maximum selection.

·        You cannot define a maximum selection for dependent characteristics whose corresponding independent characteristic does not have a fixed value in the breakdown category.