Reversal of Manual Postings 

Use

You use this function to undo individual documents.

See also

If you want to reverse a great number of manually or automatically posted documents, you can use the function Mass Reversal.

Features

The system features two modes for reversing documents:

·        Reversal

·        Inversion

Reversal

The system reverses a document by posting a reversal (reversing) document with the same line items as in the reversed document with reversed debit/credit signs, using the same period as in the reversed document.

Neither the reversed document nor the reversal document can be reversed again.

Inversion

Inversion mode undoes postings that were made in earlier posting periods. Thus, an inversion is not a true reversal because a net difference remains in the original period (of the inverted document).

A document that was undone by an inversion cannot be reversed (as opposed to mass reversals). Thus, you can not reverse pairs of documents that consist of an original document and an inverted document.

Activities

Reversing

1.       Run the consolidation monitor.

2.       Check the parameters.

3.       Place the cursor at the intersection between the organizational unit to be posted and the task to be performed, and choose Update Run.

4.       If you did not assign the document type for manual posting to a task, the system automatically assigns the document type to the data entry task.

5.       Go to tab page General and do the following:

-         Choose the mode Reverse Document in group box Options.

-         Enter the document text.

-         Enter the document number of the document to be reversed.

The document type is already preset. The systems uses the fiscal year and period that are set in the permanent parameters.

6.       The only data you can change in the screens that follow is the text for the reversal document. The other data is only displayed. The amount in each line item carries a reversed debit/credit sign as compared to the document to be reversed.

7.       You post the reversal entry by choosing Save.

The display of a reversed document shows the number of the associated reversal document in the header data. Likewise, in the header of a reversal document you see the number of the reversed document. The system automatically records the document number in the header data of the associated document.

Inverting

Proceed as you would when reversing.

However, do the following on the General tab page:

·        Choose the mode Inverse Document in group box Options.

·        Specify the fiscal year, posting period, and document number of the document to be inverted.