FunctionAutomatic Clearing

 

Before you run the Deferred Tax Transfer program, you clear all open invoices against any matching payments, even if a payment does not cover the invoice in full (for example, if it is a partial payment or a down payment).

Example Example

On 1 August you post an invoice from TverSteel. On 10 August you pay the invoice, but you enter the payment without clearing it against the invoice. Since there is no link between the two documents, the system cannot recognize that you have paid the invoice.

This program clears the invoice and the payment and thus enables the Deferred Tax Transfer program to recognize the VAT.

End of the example.

There are two programs that automate the clearing of such payments, for accounts payable and accounts receivable respectively.

Note Note

The program is similar to the standard automatic clearing program, SAPF124. However, it allows you clear open items even if their balance is not zero.

End of the note.

To access the programs, on the SAP Easy Access screen, choose   Accounting  Financial Accounting  Accounts Payable   or   Accounts Receivable  Periodic Processing  Country-Specific Functions  Russia  Automatic Clearing.  

Prerequisites

You have made the settings described in Customizing for Automatic Clearing.

Features

Selection

In the General Selections group box, you specify which company code you want to run the program for, and what the key date is. You can also restrict your selection by vendor or customer.

In the Invoices and Payments group boxes, you can restrict the selection further.

In the Clearing Options group box, you can make additional settings as to which documents can be cleared.

In the Run Mode group box, you specify whether you want to run the program in test mode; and if not, whether you want to it to create the clearing documents online or by using a batch input session.

In the Clearing Documents group box, you specify what data to use in the clearing documents.

In the Clearing Rules group box, you specify what other settings the programs use when determining which clearing documents to use.

Output

The program first lists all open payments and open invoices. Below that it lists all payments and invoices that it has cleared (or, in test mode, that it can clear). For more information, see Clearing.

Activities

If the program fails to clear any items, it creates a batch input session, which you process manually.

You then clear any open items left over from when you reversed invoices in Materials Management (MM) or Sales and Distribution (SD) (see Clear Reversed Invoices).