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Function documentationCancellation of Billing Documents 

Use

You can use the cancellation functions for billing documents to cancel billing documents that have been created and release them for billing again. You can cancel individual billing documents in dialog processing or cancel all billing documents created in a collective billing document processing run.

When you cancel billing documents, the system creates a corresponding cancellation document for each canceled billing document. The cancellation document contains the data from the reference document. The following cases are possible according to billing document transfer:

  • If the billing document has already been transferred, the system transfers an offsetting entry to Financial Accounting.
  • If the billing document has not been transferred to Financial Accounting, the corresponding cancellation document is also not transferred.

When canceling, you can decide whether or not billing is to be repeated for the orders for the canceled invoice. If billing is to be repeated, the system generates a new billing index for the billing period for all orders affected.

You can cancel credit and debit memos like billing documents. When you do this, the plus or minus sign preceding the amount is reversed.

Integration

When you create orders, the system creates a billing index for each order item. The billing index is an entry in a system table that ensures that the order is included in billing. When a billing document has been canceled, billing can only be repeated for the order if a new billing index is created for it. For this reason, the system displays a message asking if billing will be repeated later for the canceled billing document when you save each cancellation document. If you answer the question with Yes, the system creates a new billing index for the sales document. You can recompile the billing index later using a separate function or delete it.

Prerequisites

The possible cancellation reasons for billing documents must be defined in Customizing under the IMG path SAP Media ® Media Sales and Distribution ® Periodical Sales and Distribution ® Billing ® General Settings ® Definition of Cancellation Reasons for Billing Documents.

Features

  • Cancellation of individual billing documents in dialog processing
    • Specification of billing document number and cancellation reason
    • Creation and display of cancellation document
    • Optional when saving cancellation document: creation of a new billing index for repeating billing
    • Generation and display of the log for the procedure (Log button)
      • Cancellation of collective billing document processing (in SAP background processing)
        • Specification of collective processing number and a cancellation reason
        • Execution of the function in background processing (without displaying the cancellation documents)
        • Generation of an error log for the procedure

      Activities

      Aim

      Menu path

      Cancellation of individual billing documents in dialog processing

      Logistics

      ® Media Sales and Distribution ® Periodical Sales and Distribution ® Billing ® Billing Document ® Cancel ® Dialog.

      Cancellation of all billing documents in collective processing in the background

      Logistics

      ® Media Sales and Distribution ® Periodical Sales and Distribution ® Billing ® Billing Document ® Cancel ® Collective Processing.

      You can access the logs for collective processing cancellation by means of the following menu path: Logistics ® Media Sales and Distribution

      ® Periodical Sales and Distribution ® Billing ® Billing Document ® Collective Processing Logs. Add the field Cancellation to the display variant when displaying the billing documents for collective processing (menu path in the list of billing documents for collective processing: Settings ® Display variant ® Current).

       

       

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