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Background documentation Information Broadcasting 

BEx Broadcaster allows users to precalculate queries, query views, Web templates, reports, and workbooks and broadcast them by e-mail, to the portal or to the printer. As well as precalculated documents in various formats (HTML, MHTML, ZIP etc.) containing historical data, you can also generate online links.

Further broadcast options and functions are available that are specially customized for system administration. These include generation of alerts, broadcasting by e-mail based on master data (bursting), broadcasting in multiple formats using various channels, and precalculation of objects for performance optimization. More information: Information Broadcasting.

Tools

The BI system contains the Broadcasting Administration transaction (RSRD_ADMIN). You can also call Broadcasting Administration from the Data Warehousing Workbench (transaction RSA1) by choosing Administration Broadcasting.

To perform broadcasting functions that are intended for experts and administrators rather than information consumers, use BEx Broadcaster.

Use Alert Management to broadcast alerts. To broadcast content from BI to Knowledge Management in the portal, use Knowledge Management.

You can also use the SAP Reference IMG in the BI system to perform Customizing tasks.

Prerequisites

More information: SAP Solution Manager and Configuration for Information Broadcasting.

Note

MHTML format is supported by the following Web browser:

  Microsoft Internet Explorer

It is also supported by the following e-mail servers and clients:

  Microsoft Outlook

  IBM Lotus Domino 6 (partially)

  IBM Lotus Domino Everyplace 3.0

Note that SAP cannot provide a complete list of all programs that support MHTML. If you use software that is not mentioned in the above list, you should check directly with your software provider.

Tasks on Demand

The major administration tasks to be executed on demand are:

Tasks

Further Information

User maintenance for broadcasting by e-mail

To broadcast by e-mail, enter E-Mail as the communication type in User Maintenance (transaction SU01) in the user master data for the user and enter the e-mail addresses.

More information: Creating and Editing User Master Records.

General settings for broadcasting by e-mail

To broadcast by e-mail, you need to make general settings in Customizing. For example, you define the retention period in days that specifies how long send requests are saved in the system after the e-mails are sent using broadcasting. You can also specify whether you want to insert a footer into e-mails that you send.

More information: SAP Reference IMG SAP Customizing Implementation Guide SAP NetWeaver Business Intelligence Settings for Reporting and Analysis Settings for Information Broadcasting Settings for Distributing E-Mails.

Broadcasting MHTML documents as e-mail attachments

 When broadcasting documents in MHTML format by e-mail, you can make a setting in Customizing to specify that documents in MHTML format are sent as attachments when broadcast by e-mail.

E-mails in MHTML format are not always the best option for broadcasting content from BI in broadcasting. This is the case for example if one of the following apply:

  The recipients’ e-mail clients do not fully support displaying MHTML

  For security reasons, MHTML is not directly displayed as e-mail content.

You can use the Customizing setting to specify that when MHTML is broadcast by e-mail, the MHTML document is broadcast as an e-mail attachment. The MHTML is then displayed in the Web browser and not in the e-mail client.

More information: SAP Reference IMG SAP Customizing Implementation Guide SAP NetWeaver Business Intelligence Settings for Reporting and Analysis Settings for Information Broadcasting Settings for Distributing E-Mails.

Maintaining process chains for broadcasting when data is changed

To enable processing of broadcast settings when data is changed, add the DATACHANGE process type to the process chains for data loading.

More information: Including Event Data Changes in Process Chains.

Setting up broadcasting at predefined times

To specify times for processing broadcast settings, schedule report RSRD_BROADCAST_FOR_TIMEPOINT.

More information: Defining Times for Broadcast Scheduling.

Broadcasting tasks for business experts and administrators

Information broadcasting provides various functions that are executed by business experts and in system administration. For example, you can broadcast BI objects by e-mail to recipients who you can determine from the master data. BI objects can also be broadcast over a number of channels using one broadcast setting (e-mail, portal, printer). You can check exceptions in the background and broadcast alerts. There are also a variety of functions that you can use to optimize performance (such as filling the OLAP cache).

More information: Broadcasting Functions.

Activate export services

To export PDF, PostScript and PCL files from BEx web applications, activate the Export Library for SAP NetWeaver BI. This is optimized for exporting larger documents.

More information: Activating Export Library for SAP NetWeaver BI.

To create PDF files, you can also use the Adobe document services.

More information: Adobe Document Services Configuration Guide. You can also find this documentation in SAP Solution Manager under Solutions Basic Configuration SAP NetWeaver 7.0 Usage Type AS Java.

Administrating the alert framework

To generate and distribute alerts, you have to manage the alert framework and execute the following tasks:

  You define alert categories in transaction ALRTCATDEF. See Alert Category and Defining Alert Categories.

  You select the recipients of the SAP alert. See Recipient Determination.

  You also maintain the alert container as required. The alert container ensures the exchange between the BI variables and the variables in the central alert server. See Alert Container.

Set the style sheet for exception reporting

With exception-specific broadcasting, you can specify a CSS style sheet in Customizing. This is used when output is generated in HTML format. The value specified is a path in the MIME Repository, /SAP/BW/BEx/StyleSheets/BWReports_ie5.css for example.

If you do not specify a style sheet, the system uses the standard style sheet /SAP/BW/BEx/StyleSheets/BWReports_ie6.css.

You make this setting in the BI system under SAP Reference IMG SAP Customizing Implementation Guide SAP NetWeaver Business Intelligence Settings for Reporting and Analysis Settings for Information Broadcasting Settings for Distributing E-Mails.

Administrating Knowledge Management

To enable users to use the Knowledge Management functions together with the distributed content from BI, you have to make a number of settings in Knowledge Management and set up KM folders for example.

More information: Knowledge Management.

Setting up the BI Metadata Repository Manager

Using BEx Broadcaster, BEx Web Application Designer and BEx Query Designer, BEx Web applications and queries can be generated as links and distributed to Knowledge Management. The links access the BI system indirectly through the BI Metadata Repository Manager and then display the current data. To use this function, you have to set up the BI Metadata Repository Manager.

More information: BI Metadata Repository Manager.

Define standard Web templates for broadcasting, query precalculation, and report precalculation

From a technical viewpoint, BEx Broadcaster and Broadcasting Wizard are the Broadcaster Web item that is embedded in an otherwise empty Web application. You enter his Web application (0BROADCASTING_TEMPLATE70) as the Standard Web Template for Broadcasting in Customizing.

If you have precalculated and distributed a query, it is displayed as a table with a filter area (depending on the filters selected). From a technical viewpoint, the query is embedded in the Standard Web Template for Query Precalculation (0QUERY_TEMPLATE_BROADCASTING70).

If you have generated a report as a precalculated document, the Standard Web Template for Report Precalculation (0REPORT_TEMPLATE_BROADCASTING) is used; this template contains the Report Web item.

You can define the standard Web templates in Customizing and you can also specify other Web templates, such as your corporate logo, as standard Web templates, or customize the standard Web templates.

More information: SAP Reference IMG   SAP Customizing Implementation Guide   SAP NetWeaver   Business Intelligence   Settings for Reporting and Analysis   BEx Web   Set Standard Web Templates.

If you are using the runtime from SAP BW 3.5 instead of the new one, you need to use the following standard Web templates:

  Standard Web Template for Broadcasting (0BROADCASTING_TEMPLATE)

  Standard Web Template for Query Precalculation (0QUERY_TEMPLATE_BROADCASTING)

  Standard Web Template for the Document Browser (0DOC_TEMPLATE2)

More information: SAP Reference IMG SAP Customizing Implementation Guide SAP NetWeaver Business Intelligence Settings for Reporting and Analysis BEx Web Set Standard Web Templates (Format SAP BW 3.x).

Tasks Performed Regularly

The following tasks are performed periodically:

Tasks

Further Information

Monitoring the sending of e-mails

In transaction SAPconnect:Administration (System Status), you can monitor and test e-mail broadcasting of content from BI.

More information: Monitoring the Sending of E-Mails.

Managing broadcast settings

In Broadcasting Administration (transaction RSRD_ADMIN), you can search for broadcast settings and their schedules using various criteria. You can edit the settings and delete any that are no longer needed. You can also search for and display log entries for troubleshooting. More information: Administration of Broadcast Settings.

Monitoring parallel processing of broadcast settings

If there are multiple broadcast settings, or if there are broadcast settings that require user-specific processing for different users, the scheduled settings are processed in parallel. You can control parallel processing for information broadcasting in BI background management (transaction RSBATCH, process type BROADCAST).

More information: Setting Parallel Processing of BI Processes

Administrating bookmark IDs and view IDs

In Broadcasting Administration (transaction RSRD_ADMIN), you can reorganize and delete bookmark IDs and view IDs that the system created for information broadcasting and that are no longer needed.

More information: Reorganization of Bookmark IDs and View IDs.

Monitoring the precalculation server

The precalculation server is used for precalculating workbooks. You monitor the status of the precalculation server in transaction RSPRECALCADMIN.

More information: Administration of the Precalculation Server.