Authorization for Documents 

Definition

A user needs an appropriate authorization to display or edit a document for a BW object.

Use

In order to edit the functional area Documents from the Administrator Workbench documents, the user needs the authorization for the authorization object S_RS_ADMWB Administrator Workbench Object with the respective document class:

·        Metadata: DOC_META

·        Master data: DOC_MAST

·        InfoProvider data: DOC_TRAN

In order to edit documents on the Documents screen for a specific BW object, the user needs the following authorizations for the individual document classes:

...

       1.      Metadata

If you have the authorization to display or to edit a metadata object, you can also display or edit the documents for these metadata objects.

Valid activities are:

Activity	Name in BW context	What you need to know
03 (display)	display
23 (maintain)	maintain	Included are: create, change, delete

       2.      Master data

If you have the authorization to display or to edit in specific master data, you can also display or edit the documents for these characteristic values.

Valid activities are:

Activity	Name in BW context	What you need to know
03 (display)	display
23 (maintain)	maintain	Included are: create, change, delete

       3.      InfoProvider data

Authorization objects for InfoProvider data are not delivered, but rather are generated respectively for particular requests. For further information, see Setting up Reporting Authorizations.

Note: The Activity field needs to be included in the authorization objects that are to model the authorizations for documents. The user only has display authorization if this field is missing. We recommend you include the Activity field particularly for new projects or sub-projects.

To include the Activity field in existing authorization objects, you firstly need to delete all previous authorizations. For running projects, we therefore recommend the following procedure: Assign the old authorizations to those users who receive the display authorization. Create a new authorization object with the field Activity and also give this to users who are also to be given authorization for editing documents.

If a Reporting user has the display authorization for the InfoProvider data of a specific area (for example, customer 1-1000 and material 3000-5000), this user can also display the documents for this InfoProvider data.

In order to give a user the authorization for editing InfoProvider data documents, the system administrator has the following options:

Activity	Name in BW context	What you need to know
The user receives the authorization for the data with activity 36 (enhanced maintenance) in the authorization objects for InfoProvider data.	maintain_documents	You can also assign display authorization for one area, and editing authorization for the other. Note: In this case, the user is not allowed the authorization “Authorization object S_RS_ADMWB Administrator Workbench Object = DOC_TRAN“ for the maintenance of documents (see next row).
With the authorization objects for InfoProvider data, the user has the display authorization for the data (display) and additionally receives  authorization to maintain documents: Authorization object S_RS_ADMWB Administrator Workbench Object = DOC_TRAN	maintain	A different assignment of authorizations is not possible: for all of the areas for which the user currently has no authorization, the user receives, along with this, the authorization to edit. We recommend that you assign a Reporting user only this combination of authorizations if it would be too time-consuming to change all the existing authorization objects individually.