Defining Settings for Exceptions 

Use

The Reporting Agent allows you to check exceptions in the background. If the threshold value for an exception is exceeded or not reached, the system triggers the follow-up action that you specify. The following follow-up actions are available:

·         Send a message

·         Add an entry to the Alert Monitor

·         Export

Prerequisites

In the BEx Query Designer, you have defined a query containing at least one exception.

You can find additional information under Defining Exceptions.

Procedure

...

       1.      You are in the Reporting Agent function area of the Administrator Workbench. Choose  Exceptions in the navigation frame of the Administrator Workbench.

       2.      In the left-hand tree of the Reporting Agent Scheduler, navigate to the required query.

       3.      You can create a new setting in the following ways:

-         Choose New Setting from the context menu.

-         Select  Create New Setting.

The New Reporting Agent Setting screen appears.

 

If you want to copy a setting, choose Maintain from the context menu of the setting (right mouse-click). The Change Reporting Agent Setting screen appears. Choose Copy. The New Reporting Agent Setting screen appears.

       4.      Enter a technical name and a description.

The following information is displayed on the General  tab page:

-         The function area for the setting is Exception Reporting & Alerting. 

-         Under the Query group header, information is shown on the query for which you are creating a setting (description, technical name, InfoProvider).

-         After the setting has been saved for the first time, under the Last Changed On/By group header the system displays details of the last person who changed the setting and the time this change was made.  

-         Under the Setting is Used in Packages group header, the system displays information about the packages in which the setting is used, and how they are scheduled. This information can only be displayed if you have defined the setting and assigned one or more scheduling packages to it.

       5.      Choose the Tab Page: Parameters to set parameters.

a.       From the  Exceptions node in the Available Objects tree structure, choose the exception that you want to process in the background, and use the Drag&Drop function to assign this exception to the Exceptions node in the Selected Objects tree structure.

b.      For the exception that you have transferred already, choose the intervals or threshold values that you want to check in the background, and use the Drag&Drop function to position them under the selected exception.

c.       Assign a follow-up action to the intervals or threshold values that you have chosen. Drag the follow-up action that you want to use from the  Follow-Up Actions node and drop it below the corresponding interval.

When you double-click on the assigned follow-up action, the Properties of the Follow Up Action screen area appears. Make the settings that are available for the type of follow-up action that you have selected.

More information is available under:

Editing a Follow-Up Action: Send Message

Editing a Follow-Up Action: Alert Monitor Entry

Editing a Follow-Up Action: Export

d.       From the  Characteristics node in the Available Objects tree structure, choose the  characteristics that you want to check in the background, and use the drag-and-drop function to assign them to the  Drilldown Characteristics node in the Selected Objects tree structure.

Note that the way the characteristics are arranged is important here, since an exception always occurs in a particular cell context.

       6.      Choose Activate.

Result

Once you have defined the Reporting Agent setting, you have to assign it to a scheduling package for processing in the background.

For more information see Processing a Scheduling Package.