Managing Documents in BW 

Use

In the Documents function area of the Administrator Workbench, you choose the  Administration function to

·        Determine the storage type as a physical storage medium for the documents that you want to create.

·        Put documents (including online documentation for metadata objects) into the indexing queue, and schedule the processing of this queue as a regular job, so that the documents are included in the search.

·        Check whether the properties for the documents for InfoProvider data have been generated from the characteristics that they were supposed to be generated from.

Integration

Document management applies to documents from all the document classes. These functions are needed and useful

·        at the start of a project,

·        after the BW system has been upgraded,

·        and during a project

  

Prerequisites

·        To be able to use the indexing and search functions in the online documentation, you need change some settings after the first installation.  You can find additional information in the Business Information Warehouse Implementation Guide (IMG), under the node Documents for BW Objects ®

¡        Installation of TREX

¡        Creation of an RFC Destination in the BW System

¡        Creation of a Search Server Relation

·        To include SAP Content documentation in the online documentation generated for metadata objects, it must be installed in plain html http format for static help and using a Web server. You can find additional information in the Business Information Warehouse Implementation Guide (IMG), under the node General BW Settings ® Settings for Displaying SAP Content Documentation.

Functions

Different functions from the following areas are available on the tab pages:

·        Tab Page: Content Repository

·        Tab Page: Indexes for Searches

·        Tab Page: Generated Properties

·        Tab Page: Online Documentation

Additionally, the following special functions are available in the toolbar:

Pushbutton	Information
Editing Valid File Types	See Editing Valid File Types.
Document Modeling Workbench	You can use this function to get an overview of the document model. The Documents Modeling Workbench screen appears. In the entity tree, you find the following directories under the BW nodes: ·         Connection areas ·         LOIO classes (Log. doc. class) ·         PHIO classes (Doc. classes) ·         Relationship classes ·         IO (InfoObject) attributes ·         Context classes The document modeling view only provides information. When creating a document, the document class is already preset; LOIO and PHIO classes are displayed as technical information. See Creating Documents
Search Server Relations	See Retrieval: Search Server Relation Monitor.