Sending by E-Mail 

Use

Sending by e-mail is an option for distributing BW objects.

Prerequisites

You selected Send by E-mail as distribution type when you created the broadcast setting.

Your system administrator has maintained the possible recipients as communication type E-mail in user maintenance and has entered the e-mail addresses. For more information, see System Administration Tasks.

Features

To send by e-mail, make settings in the following tab page:

Recipients

You have different options for entering recipients:

·        User Enter the BW user names of the recipients manually or using  Selection separated with semi-colons.

·        Users in Roles: Enter the BW roles manually or using  Selection separated with semi-colons. All users that are assigned to one of the roles specified here will be sent the e-mail.

If an e-mail address for a user that you have specified under User or User in Role has not been maintained in user maintenance, the user will not receive the distributed file as an e-mail. Instead the user gets a message in the Business Workplace (transaction SO01).

·        E-Mail Addresses: Enter the e-mail addresses of the recipients separated by semi-colons.

·        Authorized User: If you schedule the broadcast setting in the background (for example for a certain time), then you can enter a BW user name manually or using the  Selection. The system generates the document with the settings (for example, date format) and authorizations of the specified user.

If you want to distribute the broadcast setting immediately, the system uses the authorizations and settings for the current user that has logged on to the system and has defined the broadcast setting when generating the document.

·        Language: If you schedule the broadcast setting in the background (for example for a certain time), then you can select the language in which the document is to be generated. The system offers you a choice of the languages that are installed in the BW system.

If you want to distribute the broadcast setting immediately, the system uses the logon language for the current user that has logged on to the system and has defined the broadcast setting when generating the document.

·        User-specific: If you schedule the broadcast setting in the background (for example for a specific time), then you can generate the document user specifically. The system generates the document for each of the specified recipients with their personal settings (date format, language) and data authorizations. Recipients that are only specified with e-mail addresses are excluded from this. For this recipient, the system generates the document with the settings for the authorized user.

If you want to distribute the broadcast setting immediately, the system uses the settings for the current user when generating the document.

Texts

Here you can make the following entries:

·        Subject: Enter a subject line for the e-mail manually or use a text variable from  Attach Text Variable. The text can be up to 50 characters long.

·        Importance: Select the desired importance of the e-mail (low, medium, high).

·        Contents: Enter text for the contents of the e-mail manually or use a text variable from  Attach Text Variable. When sending online links, the system automatically adds a link to the text of the e-mail if it is not part of the text via the variable PR_ONLINE_LINK.

 

You are also able to make settings in the Filter Navigation and General Precalculation or Link Generation tab pages. The tab pages are context sensitive. For more information, see Filter Navigation and General Settings During Precalculation and the Creation of Links