Processing Documents in the Documents Screen (SAP Library

Processing Documents in the Documents Screen

Use

In order to create or edit an individual BW object, different functions are available from the Documents screen for creating, importing, editing, exporting, and displaying documents.

Note

In the Documents function area of the Administrator Workbench, you can create, edit, and search documents in all document classes (see Processing Documents in the AWB Documents View).

Integration

Depending on the type of BW object and the respective document class (META or MAST), you arrive at the Documents screen in one of the following ways:

· from the object maintenance of a metadata object or a master data object

¡ You are in the maintenance of a metadata object. Choose This graphic is explained in the accompanying text Documents or Goto ® Documents.

¡ You have selected a characteristic value in the master data maintenance (see also Master Data Maintenance). Choose This graphic is explained in the accompanying text Documents for Characteristic Value or Goto ® Documents.

· from the Modeling functional area of the Administrator Workbench

...

a. Choose the object tree and the object for which you want to create one or more documents.

b. Select the BW object and choose Edit ® Documents.

Functions

On the Documents screen, the following functions are available as pushbuttons on the toolbar:

Function	Pushbutton	Information
Display online documentation for metadata	Display Documentation	See Documents as Online-Documentation.
Create a new document	Create	See Creating Documents
Import a file and store it as a new document	Import	Using an Open dialog, you can use a file that you created with another application outside of the BW system as a document for a BW object. The rest of the procedure includes the creation of a new document (see Creating Documents). On the General tab page, the (technical) name, file name, and MIME type are already given. You can change the name and give a description.
Display Documents in the Web Browser	Display Documents on the Web	Loads all the existing documents for the selected object in the system into a separate browser window. There you can display the documents. See Creating Documents
	Display	See context menu Display.
	Edit	See context menu Detail, view Preview, pushbutton Edit Documents.
	Export	See Exporting Documents.
	Properties	See context menu Properties
	Detail	See context menu Detail.
	Delete	See context menu Delete
Sort list of documents in ascending order	Sort Ascending
Sort list of documents in descending order	Sort Descending
	Search
Determine filter criteria	Set / Delete filter
	Print

The following functions are available from the context menu of each document:

Function	Information	Special Functions
Preview	Displays the contents of the document in the lower part of the screen.
Display	Loads the document into a separate window in the application, in which it was written.
Detail	There are various different views for you to choose from.	You use the Back and Forward pushbuttons and the View dropdown box to switch between the different views.
	Preview Displays the contents of the document in the lower part of the screen	Edit Document The application, in which the document was written, is opened. Make your desired changes. When you save the document, you decide whether you want to overwrite the old version, or create a new version. When you close the application, the document is checked-in automatically. If you want to edit a HTML document, choose the Edit with Microsoft FrontPage option from the Internet Explorer. In the HTML editor, make any changes that you want to make. The system does not check-in the document until you have closed the Internet Explorer. Display
	Properties shows all document properties	In addition to the functions that you are familiar with from the Preview, there are also the following: Save Display / change Undo
	Versions shows all physical documents (versions) for the logical document	You can display the Properties for each of the versions (see Properties from the context menu). In the ALV grid control, you can use the standard functions (Sort, Find, Set Filter, Print, View, Export, Choose Layout). For more information see User Documentation.
	Where-used list
	Used objects
Properties	Displays the properties on the following tab strips:
	General Name, description, language, created by, last changed by. Hidden checkbox	A hidden document is a document that is displayed in the maintenance screens, but not in reporting.
	Logical document properties (logical properties of a document)	See Creating Documents
	Technical information: · Logical document · Physical document · Detail information
Delete	Deletes the selected document along with all physical documents.