Processing Documents in the AWB Documents View 

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Use

In the Documents function area of the Administrator Workbench, you can display and edit documents from all document classes using different search criteria. You still have the same functions for creating, importing, editing, exporting, and displaying documents as in the Documents screen (see Editing Documents in the Document Screen). Otherwise, you can go to the document administration (see Managing the BW Document Administration).

Procedure

       1.      You are in the Documents function area of the Administrator Workbench.

       2.       On the left-hand side of the screen, the data types for which you are able to process documents are displayed:

¡        Metadata

¡        Master Data

¡        InfoProvider Data

On the right-hand side of the screen, the document class that has been processed most recently and the most recently made selection are displayed by default.

       3.      You use the  Show Me Documents from function to display the available documents.

All the available document properties have the default value “*”, meaning that the system searches through all of the values.

We recommend that you restrict the selection before you display the documents. You can use specific document properties as search criteria, or you can search the documents for a particular text string.

¡        For more information on document properties, see Document Classes.

Note the following special features when navigating in the display screen for documents for InfoProvider data objects: Using  Settings, you can restrict the number of displayed characteristics. You get to the Change User Settings dialog box. Choose Only Offer the Characteristics from the InfoProvider or Offer All Characteristics. In the list in the lower area of the screen, you can also add or remove individual document properties.

¡        If you want to search for documents containing a particular text, type the text that you want to search for into the input field labeled Containing the Following Text.

If you have used document properties of the object to restrict the search, the system searches for documents that match the selection that you made in the fields and the text that you specified.

For more information on restricting a search, and other special features of the search function, including the Altavista full-text syntax search, see Searches in Documents.

Do not activate the  Show Me Documents from function, until you have finished making all your restrictions and changes in the display screen.

       4.      The system shows you a list of documents for the restrictions you have made.

The difference between this list and the list of documents on the Documents screen is that this list has an extra column containing the names of the objects for which each of the documents has been created.

If all of the documents in the list belong to the same object, this Object Name column is not displayed.

Just as in the Documents screen, there are various functions available. You access these functions

¡        using the pushbuttons in the toolbar for the list of documents

¡        in the context menu of an individual document

When you create a document, only the fields for which you have made a selection are filled with default values on the Logical Document Properties tab page. You are, however, able to make further restrictions.