Searches in Documents 

Prerequisites

If you want to be able to search in documents, set the TREX search machine to index the documents regularly.

Restrictions on searches and indexes

·        You are able to search and index only in the languages belonging to the Latin 1 group and the double-byte languages, which are Japanese, Chinese, Korean, and Taiwanese.

·        Searching and indexing does not work for EBCDIC (Enhanced Binary Coded Decimal Interchange Code) character sets, for example, for the AS/400 machines.

·        TREX can be installed only on the Windows NT and Windows 2000 platforms.

Searches in Generated Documents

If you want to be able to search in generated documents for metadata, you first need to create a generated version of the documents.

We recommend that from time to time (once a week, perhaps) you generate the documents in the background, and check them in as hidden documents. This enables you to run searches. Note: These documents may not be quite up-to-date, depending on the time of generation, when using this method. You can find additional information under Tab Page: Indexing for a Search.

(Altavista) Syntax in Full-Text Searches

You can use the AltaVista® syntax search to run full-text searches in the documents from any document class.

Function	Syntax	Information
Search by sentences	"..."	If you want to find a particular sentence, type the sentence, in inverted commas, in the search string field.
Including and excluding words from the search	+	Includes words in the search
	-	Excludes words from the search
	For example, to search for a recipe for spaghetti bolognese without meat, type in: +recipe +spaghetti sauce –meat.
Asterisk as a wildcard	*	You can extend the search by putting an asterisk at the end of your search term. The system finds all the words that contain your search term in the first letters.
Permitted logical operators	AND	Finds all the documents that contain the words or sentence fragments that you specify.
	OR	Finds all the documents that contain at least one of the search terms you have specified.
	AND NOT	Excludes from the search any documents that you are not interested in.
	An isolated NOT is not a valid operator in the Altavista syntax search.
	NEAR	The context search looks for your search term within a radius of “search term plus 10 words”.
	For example, to find all the documents in which the words sport and football appear near one another, type: Sport NEAR Football
	( )	Use brackets to combine Boolean operators.

 

See also:

 

In Web applications, the List of Documents Web item provides you with a full text search function. For more information, see Finding Documents.