Defining the Print Setting 

Use

Not only can you evaluate a query online, you can also print it in the background.

The Reporting Agent gives you the option to display the query data as a Reporting Agent setting for printing in the background You can set as many Report Agent settings as you want for a query.

Prerequisites

You have defined a query in the BEx Query Designer that you now want to print in the background.

To print, key figures related to the query must be in the structures. Change the query definition appropriately if you want to print a query that uses a key figure as a filter.

You can only schedule queries with variables that are ready for input for background printing if the required variable entry/entries have been Saving Query Variants 

Procedure

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       1.      You are in the Reporting Agent function area of the Administrator Workbench. Choose  Print in Background in the navigation window of the Administrator Workbench.

       2.      In the left-hand tree of the Reporting Agent Scheduler, navigate to the required query.

       3.      You can create a new setting in the following ways:

-         Choose New Setting from the context menu.

-         Select  Create New Setting.

The New Reporting Agent Setting screen appears.

       4.      Enter a technical name and a description.

The following information is displayed on the General tab page:

-         The functional area for the setting is Print. 

-         Under the Query group header, information is shown on the query for which you are creating a setting (description, technical name, InfoProvider).

-         After the setting has been saved for the first time, under the Last Changed On/By group header the system displays details of the last person who changed the setting and the time this change was made. 

-         Under the Setting is Used in Packages group header, the system displays information about the packages in which the setting is used, and how they are scheduled. This information can only be displayed if you have defined the setting and assigned one or more scheduling packages to it.

       5.      Choose the Print Settings tab page. Define the print settings that you want to make. You can find additional information under Tab Page: Print Settings.

       6.      Choose the Print Layout tab page. Decide how you want to set the following print areas:

-          Cover sheet

-          Page header

-          Table header

-          Table

-          Page footer

-          Final page

You can find additional information under Tab Page:Print Settings.

       7.      Choose Activate.

Result

Once you have defined the Reporting Agent setting, you have to assign it to a scheduling package for processing in the background.

For more information see Processing a Scheduling Package.