Meeting Room Template 

Definition

The meeting room template is the room template that SAP delivers for creating meeting rooms in the portal. The meeting room template supports all room types.

Use

Compared to the other standard templates for rooms, the meeting room template contains the following special features:

·        Specific iViews in addition to generic iViews (see the iView overview below)

·        Preassignment of links and meeting templates

The corresponding initial content is copied from the CM folders to the meeting room by means of an extension. See Extension Content Templates in Configuration of the Room Infrastructure. In the Meeting Room Links and Meeting Room Templates configuration instances, access paths to the corresponding CM folders are specified.

Save your initial content for links and meeting templates only in folders with the predefined access path.

The room owner can make room-specific changes or enhancements to the meeting templates that were copied to the room. The system copies the room-specific meeting templates for each new meeting to the meeting materials.  

·        iView-related permissions

The specific iViews (Next Meeting, Online Tools, and Public Information) provide properties, through which you can control the access permission for room roles.

If you change the room roles in the template, you must also change the corresponding iView properties.

·        Optional groupware connection

You can use the relevant property in the Next Meeting iView to turn on and off the use of groupware functions (e-mail, calendar integration) in the meeting room.

For more information about the prerequisite for using groupware functions in meeting rooms, see Configuring the Groupware framework.

·        Use of services for real-time collaboration (instant messaging, application sharing)

For more information about the prerequisites, see Configuration of the Masthead for Collaboration, Configuration of the Synchronous Collaboration Framework, and Configuration of Real-Time Collaboration.

Structure

The workset for the meeting room template contains three pages, for which the access permissions are defined as follows:

Pages and Permissions

Page	Permission
Meeting Room	All room roles
Past Meetings	Public room role
Room maintenance	Owner and Organizer room roles

The meeting room template uses the following iViews:

iView Descriptions

iView	Description
Next Meeting	specific; page: Meeting Room You use this central iView for the meeting room to create, run, and close meetings.
Online Tools	specific; page: Meeting Room This iView provides all services for Real-Time Collaboration that are activated in the Synchronous Collaboration Framework (SCF).
Permanent Links	generic; page: Meeting Room This iView is prefilled with permanent links when the room is created (see above). The room owner can change or extend it.
Tasks	generic; page: Meeting Room This iView provides the functions of the Universal Worklist (UWL) for task management on a room-specific basis.
Member list	generic; page: Meeting Room This iView displays the members for each room role.
Public Information	specific; page: Past Meetings This iView is integrated in the public page. It displays the name, description, and owner of the room and enables you to send a link for entering the room.
Session Records	generic; page: Past Meetings This iView provides the functions for recording sessions on a room-specific basis.
Room maintenance	generic; page: Room Maintenance This iView provides the functions for maintaining room attributes.
Room Deletion	specific; page: Room Maintenance This iView allows deletion of the entire meeting room with the option of keeping recorded meetings in the system in My Sessions.