Preparing Rooms for Use 

Use

After completing the basic configuration of the Collaboration capabilities, you can use rooms in the portal. As an administrator, you can change the settings to suit your company-specific requirements.

Procedure

●      Assign the corresponding portal roles to the users who are to create or use rooms.

See Portal Roles for Rooms

●      Define the categories and relationship type for classifying rooms, room parts, and room relations.

See: Information on room categories, room part categories, and relationship types in Configuration of the Room Infrastructure

●      Prepare the search functions for use.

See Configuring the Search for Rooms and Configuring the Search for Room Content

●      Prepare the room directory for use.

See: Providing the Light Room Directory and Configuring the Room Directory Layout and Properties

●      If you want to replace the room member list with a link for calling the list in order to improve the performance of rooms, provide the required iView. (In a further step, you embed the iView in the room templates.) 

See: Providing an iView with a Link for Calling the Member List

Optional Settings

●      Edit the texts of the e-mails that the system sends when registering or deleting room members.

See: Configure E-Mails for Rooms in Configuration of the Room Infrastructure

●      Change the iViews in the room, if required.

See: Integrating iViews in Rooms on a Role-Specific Basis and Changing the Room Member List

●      Make available information pages that the system displays in the event of problems accessing rooms.

See: Providing Information in the Event of Problems Accessing Rooms

●      If you are implementing a new backend system for rooms, change the composition of the Web address for rooms.

See: Defining Backend System Properties for Room URLs

●      Check (with your system administrator) whether your system’s user management allows automatic creation of user groups for rooms or not.

See: Mapping of User Groups for Rooms