Exporting into the Enterprise Portal 

Use

Export into the Enterprise Portal is one option for distributing BW objects. You can put the precalculated documents or online links in a collaboration room or in a KM folder.

The KM folders Personal Documents and Public Documents are especially useful. If you have assigned Business Explorer Roles in the portal then you can access these files from the iViews My Portfolio and BEx Portfolio.

When working with the documents in the Enterprise Portal, various functions in Knowledge Management are available to you. You can add ratings, evaluations, feedback and/or personal notes to documents. For more information, see Functions for Objects in KM Folders.

If you use the collaboration functions you can use the precalculated documents or online links for discussions with colleagues or you can work together in collaboration rooms. With subscriptions, you can be sure that you are automatically informed of changes to a document. For more information, see User Guide and Using Rooms.

Prerequisites

You selected Export into the Enterprise Portal as the distribution type when you created the broadcast setting.

Features

You make settings in the following tab pages for export into the portal:

Target in the Enterprise Portal

You can choose from the following settings options:

·        File name:Enter the technical name under which the document is to be saved - either manually or using a text variable with  Attach Text Variable.

·        Authorizations User: If you schedule the broadcast setting in the background (for example for a certain time), then you can enter a BW user name manually or using the  Selection. The system generates the document with the settings (for example, date format) and authorizations for the specified user.

If you want to distribute the broadcast setting immediately, the system uses the authorizations and settings for the current user that has logged on to the system and has defined the broadcast setting when generating the document.

·        Language: If you schedule the broadcast setting in the background (for example for a certain time), then you can select the language in which the document is to be generated. The system offers you a choice of the languages that are installed in the BW system.

If you want to distribute the broadcast setting immediately, the system uses the logon language for the current user that has logged on to the system and has defined the broadcast setting when generating the document.

·        Export document to: You can put the document in the current personal portfolio for selected users or in any other KM folder.

¡        Personal Portfolio: Enter the BW user names of the recipients using  Selection separated by semi-colons. The document is stored in the personal portfolio for this user.

If you schedule the broadcast setting in the background (for example for a specific time), then you can generate the document user specifically. The system generates the document for each of the specified recipients with their personal settings (date format, language) and data authorizations.

If you want to distribute the broadcast setting immediately, the system uses the settings for the current user when generating the document.

¡        Any Folder: Enter the KM folder in which the document in the portal is to be stored using  Selection.

The input help is an iView and displays the My Portfolio, CM Repository View and Collaboration Room views. These views correspond to the views in the save dialog when Publishing BEx Web Applications in the BEx Web Application Designer. The input help is restricted to one portal. The input help displays the contents of the portal that has the Default indicator set for it in the Connected Portals (RSPOR_T_PORTAL) table.  For more information, see Maintaining Portal Server Settings for SAP EP 6.0.

You are able to overwrite the standard portal with parameter ID RSPOR_DEFAULT_PORTAL (SET/GET parameter).

                                                  i.       Follow menu path System ® User Profile ® Own Data in the SAP GUI.

                                                ii.       Enter the parameter ID RSPOR_DEFAULT_PORTAL and the corresponding parameter value on the Parameter tab page.  The parameter value is the name of the RFC destination from the Connected Portals table.

For more information, see Integration Functions in the BEx Broadcaster.

Texts

Here you can make the following entries:

·        Display Name: Enter the name manually or using a text variable with  Attach Text Variable.The document is displayed in the portal, for example in the BEx Portfolio, under this name.

·        Importance: Choose the importance (low, medium, high) that is to be stored as a property of the document and then displayed in the portal, for example in the BEx Portfolio.

·        Description: Enter a short content-based description of the document or select a text variable with  Attach Text Variable. This description is stored with the document and then displayed in the portal, for example in the BEx Portfolio.

 

You can also make the settings in the Filter Navigation and Precalculation: General or Link Generation: General tab pages. Tab pages are context sensitive. For more information, see Filter Navigation und General Settings for Precalculation and the Creation of Links.