Entering the Trip Data 

Prerequisites

Logon with the user WF-TR-1 (Chris Miller Persno:1309) and the password Welcome .

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ® Financial Accounting ® Travel Management ® Travel Accounting ® Travel Manager

    Transaction Code

    		  
  2. On the Travel manager screen, enter the following data:

    3. Field

    Data

    PersonnelNo.

    1309

  3. Select the current trip.
  4. Choose .

    5. The Trip Data Maintn: Receipts screen appears.

  5. Select the field ExpTy in the first line (001) of the document frame and go to the Match-Code selection.
  6. Select the matchcode line HOTL/Ngt Hotel with a double-click and enter the following data:
    7.

    Field

    Data

    Amount

    790,-

  7. Choose .

    8. The Trip Data Maintn: Receipts screen appears

  8. Enter the following data:
    9.

    Field

    Data

    Date

    19.06.1998

    To

    23.06.1998

    No. of Breakfasts

    4

    Description

    Holi_Inn

    Country

    DE

    Region

    Blank

  9. Choose .

    10. Due to this action you have got a hotel receipt from 19.06. to 23.06.1998. The hotel receipt contains 4 breakfasts.

    The trip beginning date has to be in the past to receive a settlement result.

  10. You can enter further receipts, by entering the following data.
    11.

    ExpTy

    Amount

    VT

    Date

    Info

    TAXI

    25,50

    		      

    TELE

    15,00

    V1

    		  

    Telecard

    PARK

    60,00

    		    

    Train station

  11. Choose .

    12. If the R/3 System displays a dialog box, enter a user-defined reason.

    Manouvre between the individual fields with the tab key as this is easier than choosing after each entry. This accelerates the trip data input a lot as the R/3 System only checks the data after completing all entries and not after each individual entry.

  12. Choose Trip status.

    13. The Trip Data Maintn:Status screen appears.

  13. Select the new status Trip complete / Report recordet and to be accounted.
  14. Select .
  15. In the dialog box choose Yes.
  16. On the Travel manager screen, the R/3 System displays the new status in the field Approval.

    17. The new status is Trip complete and to be accounted. Beforehand it was Request entered / to be accounted.

  17. Choose until the overview tree appears.