Schedule and Edit a Payment Proposal 

Use

The payment proposal list allows you to execute a test run of your payments. You will be able to see which items are planned to be paid, and which are blocked for payment. From this listing, you can then block items that were originally planned to be paid and unblock items that were originally blocked. When you execute the payment program it will use this proposal as its basis.

Procedure

  1. On the Automatic Payment Transactions: Status screen, choose Proposal.
  2. Enter the following data:
  3. Field

    Data

    Start date

    Todayís date

  4. Choose Start immediately.
  5. Choose .
  6. The status on the Automatic Payment Transactions: Status screen now reads Proposal is ready to be started.

  7. Choose to refresh the status text. The system now displays the status Payment proposal has been created.
  8. Choose Proposal.
  9. The proposal log is used to evaluate the test run. The proposal log helps you determine whether there are any problems with any vendor invoice line items. If there are no problems, the log also displays proposed posting documents that will be generated in the actual payment run.

  10. Locate the documents that you posted in the previous processes. Are they all included in the list? If not, can you explain why not?
  11. The system checks the house bank and the payment method for each document and tells you if the payment is possible. If a payment document cannot be generated, the system issues error messages.

    It may be that the vendors selected in the parameters cannot be cleared. The payment proposal list will tell you that the vendor is blocked by another payment proposal list. This means that another user is trying to run the process at the same time.

    If this is the case, you will first need to delete the generated payment proposal list and then the parameters. Wait until the other user has finished with the process, and then start again from the beginning.

  12. Choose Job log ® Print list.
  13. On the Print Screen List screen, enter the following data:
  14. Field

    Data

    Output device

    Your printer

  15. Select Print immediately, then choose Continue.
  16. Now go and fetch your printed list from the printer.
  17. Two of the invoices that you generated using CATT are blocked for payment with the block key R (invoice verification). The reason for this is that while invoices were indeed posted, no goods receipts have been posted. The blocked invoices are from the following vendor:

    Field

    Europe

    North America

    Vendor

    1005

    3100

    It is possible that other invoices will be marked with block key R and so cannot be paid. These invoices have been entered by other IDES users and are included when the payment proposal list is generated.

  18. Choose until the Automatic Payment Transactions: Status screen appears.
  19. Choose Proposal.
  20. Select All accounting clerks and then choose .
  21. The list on the Edit Payment Proposal: Payments screen contains two types of lines.

    The majority contains an amount and information about the vendor and the house banks. The amount corresponds to the sum total of all the given vendorís invoices that are paid by the given house bank.

    The other lines are exception lines. Exceptions are items which are blocked or contain errors and which cannot be cleared of this reason.

  22. Double-click on the exceptions for the following vendor:
  23. Field

    Europe

    North America

    Vendor

    1005

    3100

    On the Edit Payment Proposal: Open Items screen, the system displays a list of blocked invoices.

  24. Select one of the invoices generated in step 1 (last and last but one line in the list) and choose Change.
  25. Delete the entry "R" in the Payment block field. Then choose Reallocate.
  26. Enter the following data:
  27. Field

    Europe

    North America

    Pyt meth.

    S (Check)

    C (Check)

    House bank

    1000

    3000

    Account ID (next to House bank)

    1000

    3000

  28. Confirm your entries with .
  29. The system displays the Edit Payment Proposal: Open Items.

  30. Choose .
  31. Choose until the Automatic Payment Transactions: Status screen appears.
  32. Remain on this screen.