Choose Master data.

In the header section of the Display Rental Agreement: Master data screen you can see the Company code, Business entity, and the Rental unit to which this agreement is assigned. Please note that the rental agreement number is a combination of your business entity number, the rental unit number and the sequence of the rental agreements.

Under the General data file tab in the Contract data section you can see the Contract type and Usage type of this rental agreement. The Contract type and the Usage type need to correspond to each other. The Usage type data is defaulted from the Rental Unit.

In the Maintain adjustment type dialog box you can see two adjustment types are assigned to this contract: Index linked rent and Sales based rent. It is possible to have a different adjustment type per condition and therefore multiple adjustment types are allowed per rental agreement. The Sales based rent adjustment is defined as the primary adjustment method (the checkbox Pr.). Please note that you can also define the effective from/to dates for each adjustment. In our case the Index based adjustment is only valid from 01/01/1999. This means that it can not be used to adjust any of the conditions prior to that date.

Choose to close the dialog box.

In the Term section of the screen you can see the rental start only. When the rental end date is not defined the notice information on the lower left side of the screen has to be defined. For more detailed information on notice types and rules please refer to Periods of Notice script in the Rental: Tenant Changeover process.

Here you can see the when the first debit position will take place, the tax code used for tax calculation and other related data.

Here you can see that there are three conditions types assigned to this rental agreement. Store basic rent is the monthly rent that is paid by the tenant. The OC Flat rate is the flat rate amount paid for the operational costs. Sls.bsd rent AP is the sales-based rental advanced payments that the tenant agreed to. In other words, the tenant has agreed to pay a percentage of his sales income as part of his rent. Since we don’t know what the tenant income is going to be for this year until the end of the year, the tenant has agreed to pay a set amount in an advance payment each month. At the end of the year a settlement will take place. Please note that these conditions will be charged on monthly bases and the payments will be calculated starting 01/01/1998. The condition mounts are time dependent. In other words, when for example an adjustment takes places the condition amount either increases or decreases and this new amount is then effective from a specific point in time.

The condition amount can also be calculated per Usage area. The Usage area was entered during the creation of the rental unit. The system then divides the condition amounts by the usage area to get an amount charged per square foot. (Displayed in the Amount/AU column.)

The amount charged to the tenant would be the sum of all of the conditions plus the tax specified.

Choose .

Here you can see the subtotal of all the conditions, the tax amount being charged and gross amount that will be charged to the tenant. Please note the total condition is time-dependent.

In the Valid on field enter 01/01/1998 and choose Refresh.

Please note that the total condition amount at that time was lower.

Choose to close the dialog box.

The condition type Store basic rent is adjusted by a CPI index. In the Display Index Adjustment data dialog box you can see the detail information concerning this index. Please also note when the last adjustment took place and when the next one is scheduled.

Choose to close the dialog box.

A Maintain Adjustment Types pop-up box appears.