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Procedure documentation Periodic Screening of Business Partners Locate the document in its SAP Library structure

Use

You use the periodic check to screen business partner addresses against all the sanctioned party list (SPL) data. You can run this comparison against the data in the sanctioned party list at regular intervals (quarterly, for example).

 

Prerequisites

●      You have obtained sanctioned party lists from your data provider and have uploaded them to your SPL master records.

●      You have transferred all your business partner master data from your feeder system to SAP Global Trade Services (SAP GTS).

 

Procedure

Periodic Screening in Dialog

       1.      To start the periodic screening of business partner names and addresses in dialog mode, from a results list where you can start further processing manually, choose SAP Compliance Management ® Sanctioned Party List Screening ® Logistics ® Sanctioned Party List Screening ® Periodic Screening ® Check Business Partner Addresses (Dialog).

       2.      In the selection screen that follows, you can enter restrictions on the data that you want the system to check. For example, you can enter the relevant selection criteria in:

                            a.      Business Partner

You can select the appropriate business partners, for example, from the last week.

                            b.      Sanctioned Party List

We recommend entering one particular legal regulation, as the reduced search criteria help to improve performance.

                            c.      Processing Mode

You can block all the business partners while performing the check so that no changes are made to the data during the check.

       3.      Choose Execute

Periodic Screening in Batch

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       1.      To start periodic screening of business partner addresses in batch mode, choose SAP Compliance Management ® Sanctioned Party List Screening ® Logistics ® Sanctioned Party List Screening ® Periodic Screening ® Check Business Partner Addresses (Batch).

       2.      In the selection screen that follows, you can enter restrictions on the data that you want the system to check. For example, you can enter the relevant selection criteria in:

                            a.      Business Partner

You can select the appropriate documents, for example, from the last week.

                            b.      Sanctioned Party List

We recommend entering one particular legal regulation, as the reduced search criteria help to improve performance.

       3.      Choose Execute

 

Results

When periodic screening in batch mode is completed successfully, the message Results of SPL check updated successfully appears. In contrast, the system displays the results of the periodic screening in dialog immediately. You have the opportunity to make changes in the results screen manually.

At the top left of the results screen, the system displays a list of the business partner addresses that are blocked or released. Those that are blocked have a red traffic light and those that are released for further business transactions have a green traffic light.

At the top right of the results screen, the system displays the individual SPL entities for which there was a match in the business partner addresses, and which were therefore blocked.

At the bottom left of the results screen, the system displays the name and address data of the individual blocked business partner addresses. If you select one particular SPL entry from the list in the top left, the system displays the details of the match in the bottom right.

A number of additional options for further processing are available in the results screen. They include:

●      This graphic is explained in the accompanying text Block

You can select a business partner from the list in the top left of the screen and choose Block to block them from further processing. Choose Save.

●      This graphic is explained in the accompanying text Release

You can select a business partner from the list in the top left of the screen and choose Release to release them from the blocked status for further processing.

 Choose Save.

●      This graphic is explained in the accompanying text Positive List

You can select a business partner from the list in the top left of the screen and choose to place the document partner on the positive list to avoid future erroneous matches during SPL screening. For more information, see Positive/Negative List.

●      This graphic is explained in the accompanying text Negative List

You can select a business partner from the list in the top left of the screen and choose to place the business partner on the negative list to avoid unnecessary workload in SPL screening if the business partner is someone with whom you under no circumstances can conduct business. For more information, see Positive/Negative List.

●      This graphic is explained in the accompanying text Mass Release

Use this function with extreme caution, as it releases all blocked business partners for further processing. Choose Save.

●      This graphic is explained in the accompanying text Comment

You can select a business partner from the list and then choose Comment to write a commentary on your reasons for releasing or blocking that particular business partner. This commentary is then updated to the audit trail. This is particularly important for providing customs authorities with the information they require.

●      This graphic is explained in the accompanying text Detailed Analysis

The system displays the details of the phonetic match between the business partner address and the SPL data. You can see exactly which elements of the name and/or address are responsible for the match.

 

 

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