You have to log and save all sanctioned party list (SPL) screening activities to keep them accessible for official audits within the statutory retention period. SAP GRC Global Trade Services (SAP GRC GTS) logs the results at the legal regulation level. The logs enable you to keep a record of all the SPL screening your company has carried out, giving you an important source of documentation for legal purposes. You can archive these logs to reduce the load on your system and delete them from the tables once you have done this. The audit trail provides you with proof you need to present periodically to customs authorities, to demonstrate exactly which checks were performed, on which parties and when, and to show the results of these checks.
The system logs every SPL screening activity of addresses and documents in the audit trail. This includes the results of screening external addresses from XML files or simulated screening activities. The audit trails for simulated screening activities let you retrieve the results of one-time checks at any time.
You can use the following functions to select and display SPL screening logs for the partners and documents that have been screened:
Audit Trail - Business Partner
Audit Trail - Document
Audit Trail for External Addresses
You can separate these transactions by selecting either the business partners or the documents you want to archive in the selection screen. In addition, since SAP GRC GTS writes all changes to business partners and documents to the audit trail, you can archive data depending on the status of business partners or documents that may have been blocked by SPL checks and were released then manually, for example.
To start the audit trail features, go to the area menu for SAP GRC GTS and choose . Then choose the desired tab page and click
Display Audit Trail for Business Partners
Display Audit Trail for Documents
Display Audit Trail for External Addresses
In the screen that follows, you can enter restrictions for the data you want to display. For example, you can enter one particular legal regulation.
You can also specify whether you want to select and display data that has already been archived, such as SPL master data, SPL audit trail, and SPL master data change documents. To do so, choose Also Select Archived Data.
When you choose Execute, the system displays a results list of all the partners and documents the system checked against a particular legal regulation that you entered in the selection screen.
You can display the following details for each entry in the results list:
Business partner's address data
Comments (if any)
These functions allow you and the authorities to monitor the reasons for a user deciding to override a system decision to block a particular document or business partner. The user’s comments are also contained in the audit trail, which makes all your business processes transparent.