Information System 

Purpose

You can use the information system to analyze the business transactions relevant to Funds Management Government. This means it is possible, for example, to generate overviews of the budgets (such as approved and released budget), budget usage (actual and commitment values), and the residual budget (that is, budget still available) in your organization.

You can carry out both recurring standard evaluations and also create reports for any specific questions and tasks. You can analyze all data interactively directly after entering it into the SAP System and trace its origin up to document level. You can also run all reports available online in the background. This is particularly useful with very comprehensive datasets.

Integration

The components you need depend on the type of evaluations which you want to carry out.

Components needed for the information system

Analysis/Use of	Required (FM) components
Master data indexes	Master data
Totals Record Reports	Former budgeting/actual and commitment update
Line item reports	Former budgeting/Actual and commitment update
Year-end closing	Closing operations
Analyses (matching)	Actual and commitment updates; possibly also Financial Accounting (FI) and Materials Management (MM).

 

Depending on the type of integration, you also need other components, such as CO if you are using original data from CO, for example cost assessments.

Features

Master data indexes

You generate master data indexes to:

·        Obtain an overview of the master data created.

·        Determine which FM account assignments have a budget memo

·        Display assignments of commitment items of the component Funds Management Government to the G/L account of the component Financial Accounting.

For more information on this, refer to Master Data Indexes

Totals records

You generate totals records reports to provide an overview about the cumulated status of your data. You can look at the line items belonging to each totals record report.

For more information, refer to Totals Records Reports

Line items

You generate line item reports to obtain a more detailed representation of the postings executed. You can display the respective original document directly from the list of line items found.

Line items are generated for each posting. They contain information on the FM account assignment, the amount posted, the posting date, and the user who made the posting.

Line item reports are usually represented in Funds Management Government with the SAP List Viewer. This enables you to select both the selection criteria and the fields to be displayed in the list individually.

For information on the standard line item reports in Funds Management Government, see Line Item Reports.  For information about the SAP List Viewer, refer to SAP List Viewer.

Year-end closing

You generate the report on year-end closing to obtain an overview of the closing operations carried out when the fiscal year changes.

The reports on year-end closing display the commitments carried forward, the budget assigned to these commitments and the other carryforward budget. You can branch from the commitments carried forward into the corresponding line items and the document display from the report on year-end closing.

Analyses (matching)

You can use these reports to compare documents from different counters and to specify differences if desired.