BCS Planning 

Use

In the Budget Control System, you can execute and manage your organization’s budget planning activities. Planning functions allow you to distribute planned FM account assignments to different Planning Tasks. The planning tasks that a planner has to carry out are defined in a planner profile.

You can carry out planning for all budget versions that you have released for planning data in Customizing. If you want to use a different plan version for one fiscal year only, you can generate budget data from planning data by generating budget entry documents from the data in a plan version with a mass run. You can also copy existing plan versions as a template for further plan versions, for example, the plan version of the previous year.

Both the BCS planning and budget data are managed in database table FMBDT.

 

An alternative to the BCS planning described so far is to manage planning completely separately from the Budget Control System using the Strategic Enterprise Management system. The plan data is then saved in a Business Information Warehouse system and can be copied from there into BCS. For more information, see the corresponding program documentation in the menu of Funds Management, under Budgeting   → Budget Control System (BCS) → Tools →  Planning →  Plan Data Transfer from SAP BW.

Notes on Implementation

Before you can carry out planning in the Budget Control System, you must define the planning settings. For more information, see Customizing for Planning.

Features

BCS planning is based on planning functions of the Special Ledger component that were adjusted to suit the requirements of Funds Management. The following functions are supported:

·        You can carry out your planning locally. When setting up planning, specify the general data (planning tasks) for the individual planners and assign their authorizations. You can then influence the layout of the entry screen.

·        Planning is not possible in all budget versions in which plan values are allowed. You have the following options when entering plan data:

¡        The amounts entered as plan totals can be distributed automatically or manually to the individual fiscal year periods, by using a Distribution Key.

¡        The amounts can be entered as period amounts and are totaled automatically.

¡        The amounts can be entered as a combination of totals and period amounts.

·        You can use Microsoft Excel as an entry mask. The individual planners can enter their plan data outside of the SAP system with Microsoft Excel. Plan data can then be imported into the SAP system. For more information, see Excel Integration in Planning.

·        You define the entry mask for planning tasks in the planning layout. In a layout, you can display the existing actual and/or plan data (for example, budget data from the previous fiscal year) as comparison values for planning, or modify the output values of the respective columns through formula definitions.

In BCS planning, plan values must be posted for the expenditure budget instead of being posted as negative values in the database. By defining the corresponding formula, you can customize the entry screens of the planning tasks in such a way that the +/- sign of plan values is not taken into consideration by the planners. This means that you can enter positive values both on the revenue FM account assignments as well as on the expenditure FM account assignments.
(It is not necessary to enter negative values for the expenditure budget in BCS Budgeting.)

·        You can enter the plan or budget data in an unrestricted number of versions and copy it from one version to the next. For more information, see Copying Plan/Budget Data.

·        You can generate budget data from plan data by generating budget entry documents. For more information on this, see Creating Budget Entry Documents from Planning/Budget Data.