Process documentation Transfer Pricing Using the Conditions Technique 

The term “transfer pricing” is used to describe the calculation of prices for internal exchanges of goods between profit centers. Conditions are the individual steps carried out during price calculation. When a goods movement takes place between two plants, the price can depend on a number of factors, such as the material involved, the sender plant, the profit center, the partner profit center, and so on. The information on these variable factors is stored as master data in the form of condition records. There the transfer price can be defined as a fixed price or a percentage increase or reduction.

This section describes the steps necessary to define transfer prices. You define these transfer prices in Customizing. There you will also find a detailed description of how to proceed.

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  1.  Define condition tables, which you use to store condition records for each condition type.

Here you define the price dependencies for transfer prices. You can make the transfer price found dependent upon a combination of fields. For example, if you want your transfer prices to be defined for a combination of material and partner profit center, you need to define a condition table that contains these key fields. The condition records then contain the individual prices for each combination of material and profit center. You define the condition records in the corresponding condition type.

  2.  Define access sequences that the system should use to search for valid condition records.

An access sequence is a search strategy that the system uses to find valid data for certain condition tables. Each access sequence contains one or more steps. The order of the sequences dictates the priority of the individual condition records. This tells the system where to look first for a valid condition record, as well as where it should search next. You can specify an access sequence for any condition type for which you create condition records.

  3.  Define condition types for all the pricing elements (fixed amounts, markups and markdowns) that occur in your daily business operations.

In Profit Center Accounting, a condition type represents a component of a transfer price. You can define condition types for every type of fixed price, markup or markdown that occurs in your internal goods movements. If you define a percentage markup or markdown as a condition type, you also need to define another condition type to serve as the basis for this percentage. This can be a price stored in the material ledger. The relationship between these two condition types is then defined in the pricing procedure.

In some condition types you need to specify an access sequence. In this way you determine which fields the system should use to search for a valid condition record.

  4.  Define condition records that determine the amount or percentage to be applied for each set of values in the condition table (such as "fixed price of USD 100.00 for material 01, profit center ABC, and plant 0001").

You can define condition records directly from within the definition of the condition type. It is also possible to copy existing condition records to create new ones. This function is particularly useful if you want to change the currency of the condition record from EURO to USD. You can define pricing reports using one of the following options:

  For classic Profit Center Accounting, either in Customizing for Profit Center Accounting under Transfer Prices or from the SAP Easy Access menu under Accounting Enterprise Controlling Profit Center Accounting Master Data Transfer Prices.

  For profit center accounting within New General Ledger Accounting, in Customizing for New General Ledger Accounting under Business Transactions Parallel Valuation Approaches/Transfer Prices.

  5.  Define a pricing procedure to group together condition types and determine how they relate to one another.

In the pricing procedure, you define the selection and order of condition types. The pricing procedure also determines which subtotals are depicted, what base value the system should use for calculating percentage markups or markdowns and what conditions must be met in order for a certain condition type to be calculated

The base value for markups and markdowns can be either a fixed price or a value from the material ledger. Using a routine supplied in the standard SAP system, you can have the system read the legal, group, or profit center price from the material ledger and calculate the markup or markdown on this basis.

  6.  Define condition exclusions, which let you determine which condition type should be used in a given situation.

In transfer pricing for goods movements, it often happens that a number of different condition records are valid. Using condition exclusions, you can compare conditions with one another and use, for example, the most favorable price for the partner profit center.

For different condition exclusion methods are available:

·  The most favorable condition in an exclusion group

·  The most favorable condition record for a condition type

·  The most favorable condition among different exclusion groups

·  Exclusion of those conditions in an exclusion group when a condition type that belongs to another exclusion group appears

  7.  Define transfer price variants, which let you specify which pricing procedures are relevant for actual data and which for plan data.

To valuate different datasets, such as plan and actual data, using different conditions, you can define variants with an assignment to a specific pricing procedure. The system processes the specified procedures in the specified order until it finds a valid transfer price.

In transfer pricing for goods movements, only actual data is valuated (variant 000). However, you can also create additional variants if you want to calculate plan prices on the basis of pricing data.

  8.  Define pricing reports, which determine the structure of lists of conditions.

A pricing report lets you analyze condition records according to certain criteria. You can define the structure of this list on the screen in any way you like. You can define pricing reports as follows:

  For classic Profit Center Accounting, either in Customizing for Profit Center Accounting under Transfer Prices or from SAP Easy Access menu under Accounting Enterprise Controlling Profit Center Accounting Master Data Transfer Prices Pricing Reports.

  For profit center accounting within New General Ledger Accounting, in Customizing for New General Ledger Accounting under Business Transactions Parallel Valuation Approaches/Transfer Prices.

You make all the settings described here in Profit Center Accounting Customizing, under Transfer Prices. For further information, see:

Basic Settings for Pricing

Advanced Settings for Pricing

 

 

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