Shipment Cost Settlement with Service Agent
The settlement of shipment costs with the service agent is carried out per shipment cost item.
You can only carry out settlement for shipment cost items that have already been calculated.
The necessary settings in Customizing must also be made. This includes maintaining the account assignment category or the settings for G/L account determination. You can make these settings in the IMG under Logistics Execution® Transportation ® Shipment costs ® Settlement.
During account assignment, the system carries out the two following functions simultaneously:
First the system determines the correct G/L account in FI for every individual shipment cost item.
The system also determines the accounts in cost accounting. Account assignment can be carried out at several levels, depending on how closely you want to monitor costs.
After account assignment, you can start transferring to financial accounting. This phase involves two stages that can be carried out either consecutively or simultaneously. See also
Transfer to accounting for the creation of accruals requires a service entry. Every service entry sheet is based on a purchase order. This purchase order must first be created in purchasing for the service agent. The first stage in the transfer involves the system determining these purchase orders according to certain settings.
If several possible purchase orders were selected, the system sorts them according to the following criteria:
The second stage in the transfer involves creating the service entry sheet that refers to a purchase order. Acceptance of services performed is posted and an accounting document is created in FI for creation of accruals. The system creates further subsequent documents in FI.
Using this procedure, you can settle the shipment costs with the service agent without having to receive an invoice. You can select between several settlement periods. You transfer the shipment costs that were calculated to Accounting.
– Manual invoice check
When the service agent receives the invoices, you can also carry out an invoice check manually and create the invoices manually.
The following figure illustrates the settlement process:
See also:G/L Account Determination Assignments for Cost Accounting Purchase Order Determination Creation of Accruals Self-billing Procedure Manual Invoice Verification