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 G/L Account Balance Display

Use

You can display the balances of the individual posting periods for your G/L accounts. To do so, you specify the ledger for which you want to display the G/L account balances.

Features

Selections

To restrict the G/L account balances that are displayed, you can use the following selection criteria:

  • You can restrict the G/L account balances displayed to a G/L account or a range of accounts, to a company code or a range of company codes, and to a fiscal year .

  • You can specify the ledger for which you want to display the G/L account balances. To select the ledger, choose the Choose Ledger pushbutton.

  • In Customizing, you can define a maximum of five interactive characteristics , such as profit center or segment, for each ledger. You can then use them as selection criteria in the G/L account balance display. For this, choose the Free Selections symbol . This takes you to the Free Selection screen. This screen displays all interactive characteristics stored for the ledger. You can enter a single value or a range for the desired characteristic of the ledger. For more information, see Balances for Interactive Characteristics .

  • You can use existing worklists for G/L accounts or company codes. For this, choose the Activate Worklists pushbutton.

  • You can save your selection criteria as a report variant . The next time you start the account display, the parameters you selected are already set. To save your settings, choose   Goto  Variants  Save As Variant   . For more information on saving selection variants, see Creating Report Variants .

Output list

The system displays the debit and credit balances of the individual posting periods separately as well as the cumulated balance of the G/L account or of the first G/L account from the G/L account interval. In the display , you have the following options:

  • You can navigate to the flexible Line Item Display for a given G/L account balance. Double-click an amount in the account balance display to display the line items that make up this balance. You have the following options for this:

    Line Item To Be Clarified

    Cursor Position for Double-Click

    Line items from previous year

    Cumulated balance in the Balance Carryforward line

    Line items from a period

    Desired period

    Debit or credit line items from a period

    Debit or credit amount in the desired period

    All debit or credit line items

    Debit or credit amount in the Totals line

    Various functions are available in the line item display. You can use them to search for a specific line item, for example. For more information, see Functions in the Line Item Display .

    To return to the G/L account balance display, choose Back .

  • You can change the currency in which the balances are displayed. For more information, see Changing the Currency .

  • The interactive characteristics defined for each ledger in Customizing can be used as filter characteristics in the G/L account balance display. From the balance display, you can dynamically define the allowed entries for these interactive characteristics. For more information, see Balances for Interactive Characteristics .

Activities

To display the G/L account balances, go to the SAP Easy Access menu and choose   Accounting  Financial Accounting  General Ledger  Account  Display Balances (New)   .

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