Portrayal Using Additional Accounts 

Use

You can portray parallel accounting in your SAP System by creating additional accounts. This means that you have different account areas:

·        One joint account area for postings that are the same for both accounting principles

·        One area with specific accounts for each accounting principle. Each business transaction that, dependent on the accounting principle, leads to a different posting, is posted to the corresponding specific account area.

When you perform closing according to a specific accounting principle, the common accounts and the specific accounts for this accounting principle are evaluated.

Account Areas for Portraying Parallel Accounting Using Additional Accounts

All methods of parallel valuation in the SAP System (such as value adjustments or results analysis) support parallel accounting using additional accounts.

The additional accounts approach is particularly useful if the number of valuation differences in your accounting principles is limited and a larger number of general ledger accounts is acceptable.

Prerequisites

If you introduce this approach, note the following:

·        Systematic Assignment of Account Numbers

Before you create the general ledger accounts for the specific account areas, you should set up a concept for number assignment.

·        Retained Earnings Account and Balance Carryforward

You can manage a separate retained earnings account for each accounting principle. This means that, at a fiscal year change, you can carry forward the balances of the profit and loss accounts from the specific account areas to the retained earnings account specified. You only have to carry forward the balances once.

When you create the general ledger accounts for the specific account areas, make sure that you assign a separate P&L statement account type for each account area. Then assign a separate retained earnings account to each P&L statement account type.

For more information, see Balance Carryforward.

Features

·        Financial Statement Versions

You can create a separate financial statement version for each accounting principle. This means that when you create financial statements, you can select a separate structure for each accounting principle.

·        Complete Postings versus Difference Postings

You can perform parallel postings in the specific account areas either as complete postings in both areas or as difference postings:

¡        In Asset Accounting (FI-AA), both difference postings and complete postings are supported.

¡        All other application components (FI, CO, CFM) support only complete postings.

¡        The Material Ledger supports only difference postings.

·        Reporting

For reporting, you can use the following tools in this approach:

¡        Drilldown Reporting

¡        Report Painter/Report Writer

¡        To create financial statements, you can use the report Financial Statements (RFBILA00)

Activities

Create accounts that can be posted to in the company code. From the SAP Easy Access screen, choose Accounting ® Financial Accounting ® General Ledger ® Master Data ® General Ledger Accounts ® Individual Processing ®

·        Centrally

·        In Chart of Accounts

·        In Company Code