Accountable Property Processing 

Use

This function creates assets and subassets based on information retrieved from Materials Management (MM).

Prerequisites

You have:

·         Implemented MM

·         Carried out the configuration work described in Customizing Accountable Properties

Procedure

...

       1.      In the US Federal Government part of the Easy Access menu, choose Integration ® Asset Accounting ® Accountable Properties ® Process Accountable Properties.

The Accountable Property Asset Creation screen appears.

       2.      Make the following selections:

¡        Whether goods acceptance or invoice receipts are to act as the trigger for accountable property processing

¡        Purchase order (PO) number and item number. You may select a PO number or a PO number and PO item number to restrict the scope of the program. This is particularly useful when many updates for a particular date range need to be excluded from the update due to previous manual post-program execution reorganization.

¡        The applicable date(s)

¡        Whether or not multiple account assignments are permitted (default is for this indicator to be on, permitting such assignments)

¡        If you want this to be a test run, check the appropriate box.

       3.      Choose Execute.

Result

A number of outcomes are possible, as follows:

·        The system generates a list, showing the assets created. One asset is created per each item in the purchase order (PO). The list has columns showing the asset number, subasset number where appropriate, the PO, the PO item number, the company code, and the value of the asset created.

·        If it was possible to create assets for some items, but errors occurred for others, the system generates the list described above, but with an Error Log button added. Choose this button to access information on what errors occurred.

·        If only errors occurred, the system displays a screen that is empty, apart from the Error Log button.

·        If no assets, defective or otherwise, could be created for the dates you specified, the system displays the message No updates to be processed

Example

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       1.      On December 1, 2003, you use transaction ME21N to post a purchase order with one line item, with a quantity of five and a value of $1000.00.

       2.      A goods receipt (MIGO) with movement type 101referencing the above purchase order is posted on December 2 , with a quantity of 2.

       3.      You execute the Accountable Property program (RFFMFGAPCR) with the Goods Receipts option selected, for the date December 12, 2003. The program creates two assets, and posts a value of $200.00 to each of them.

       4.      A goods receipt with movement type 101 referencing the same purchase order is posted on December 5, 2003, with a quantity of 3.

       5.      You execute the Accountable Property program with the Goods Receipts option selected, for the date December 5, 2003. The program creates three separate assets, and posts a value of $200.00 to each of them.

       6.      A Logistics Invoice Verification Invoice Receipt (MIRO) is posted referencing the same  purchase order. The posting date is December 10, 2003; the value of the invoice receipt is $1050.00 and the Final Invoice flag is checked.

       7.      The Accountable Property program is executed with the Invoice Receipts option selected for the date December 10, 2003. The program posts an additional $10.00 to each of the five assets, updating the posted value to $210.00. Accountable Property processing is now complete.