ProcedureEntering Incoming and Outgoing Cash Payments

 

You enter incoming and outgoing cash payments in General Ledger (FI-GL) following the standard procedure. In addition, you enter a range of other data so that you can print out a copy of the cash voucher in the format required by law. The law requires you to print cash receipt vouchers and cash disbursement vouchers on forms KO-1 and KO-2 respectively.

Procedure

  1. On the SAP Easy Access screen, choose Accounting · Financial Accounting · General Ledger · Posting · Enter G/L Account Document.

  2. Enter header data as normal.

    In addition, in the Doc. Header Text field, enter a description of the transaction, for example:

    Payt received for goods

  3. Enter the line items as normal, and, in addition:

    • In the Text field in the noncash item, enter the numbers of any documents related to the cash payment, for example:

      Tax invoice no. 67, delivery note no. 89

    • For incoming cash payments, in the Text field in the cash item, type the VAT amount as in this example:

      VAT – 20,000 rubles 00 kopeks

  4. To make an outgoing payment:

    1. Choose Extras · Texts.

    2. In the Received From/Paid To line, enter the name of the person receiving the payment.

    3. Enter his passport data in the Passport Data line.

    4. Choose Continue.

  5. To record an incoming payment:

    1. Choose Extras · Texts.

    2. Enter the payer’s name in the Received From/Paid To line.

  6. Save the accounting document.

Result

The system generates an accounting document to record the payment. You can print the cash voucher using the standard correspondence functions (see Correspondence and Internal Evaluations).