Maintaining Budget Structures 

Use

For each budget structure (for each fund with overall values and, in the case of funds with annual values, for each year as well), you must decide whether you want to define the budget structure by defining “individual objects” or using “budget structure templates”. You cannot mix these two entry types.

For more information on this topic, see Budget Objects, Postings Objects, Assignment Objects.

Defining Bdgt Structures Using Individual Objects

When defining individual objects, you must maintain the whole funds center and commitment item hierarchy and flag a combination of funds center and commitment item as budget objects or posting objects.

Define Budget Structure using Budget Structure Templates

Using BS templates to define a budget structure simplifies the procedure. A budget structure groups together commitment items with the same object indicator (budget object and/or posting object). You can assign this template to your funds centers when defining a budget structure. This assignment ensures that, when you are defining the budget structure, the system automatically generates the objects in the relevant funds centers for all the commitment items in the template.

If you are working with assignment objects, you cannot use BS templates.

If you want to create a budget structure using a BS template, budget/posting objects created with the definition of a BS through individual objects are not allowed to exist.

Features

This section provides an overview of the functions and programs that you can use to maintain the budget structure using individual objects:

·        Budget Objects Consistency Check

This function carries out the Consistency Check on Budget Objects for a BS. The system checks that each budget object has a superior budget object.

·        Maintaining a Budget Structure

You can use either individual processing or mass processing to define budget/posting objects. For more information on this, see Define BS Using Individal Objects and Mass Processing Budget Structure.

·        Budget Structure Transfer from Previous Year

You can run the BPCARRY01 program to copy the most recent budget structure to a target year. In doing so, you no longer have to maintain BS elements that already exist.

You execute the program, under Accounting ®Public Sector Management ®Funds Management ® Master Data ®Budget Structure ® Former Budgeting ®Transfer from Previous Year.

For more information, see the program documentation by selecting .

·        Customer-Specific Checks on Budget Structure

You can use BAdI FMBS_CHECK_STRUCTURE to carry out customer-specific checks when saving a budget structure. You implement customer-specific BS checks in the Customizing of Funds Management, under Master Data ® Budget Structure (Former Budgeting) ®Business Add-Ins (BAdIs) ® Define Checks for the Budget Structure.

See also:

·        Converting Budget Structure

·        For more information on defining budget structure using BS templates, see Budget Structure Templates and Define Budget Structure Using BS Templates.