Document Categories in Agency Business 

Definition

You can use the Agency Business component to create documents without reference to preceding transactions in the system, and to create follow-on documents from these.

An overview of the various document categories in Agency Business is provided below.

·        Single Settlement Requests

You use the single settlement request to enter incoming invoices for a vendor (invoicing party) and a customer (invoice recipient) without reference to any previous purchasing transactions. To be able to create the document, the system does not have to contain any preceding documents or data on the articles concerned.

You can enter incoming invoices in the system as single settlement requests using individual entry or list entry, or in the form of a settlement request list (see below).

For more information see:

Single Settlement Request

Individual Entry of a Settlement Request

List Entry of a Settlement Request

·        Settlement Request Lists

The settlement request list is a list that contains settlement requests for the same vendor that are posted at the same time. The settlement requests can relate to various customers.

The settlement request list is saved in the system with its own document number. The single settlement requests contained in the list are also saved as individual documents.

You can credit the vendor account using the accounting document that is created from the settlement request list. To debit the customer account, you must create a posting list (see below).

For further information, see Settlement Request Lists.

·        Posting Lists

The posting list is used to group together single settlement requests that are contained in the settlement request list. You can therefore use the posting list to debit the customer accounts of the customers contained in the settlement request list.

For further information, see Posting Lists.

·        Customer Settlement Documents

The customer settlement document is a billing document that can be used for settling with a customer. You can generate customer settlement documents instead of posting lists using one or more settlement request lists.

For more information, see Customer Settlement Document.

·        Vendor Billing Document

You can use the vendor billing document to enter remuneration settlements, that is, all ad hoc remunerations or charges made to the vendor, without referencing previous purchasing transactions. No preceding document is required to create this document or the subsequent accounting document.

You can create accounting documents from vendor billing documents, and you can use these accounting documents to credit the vendor account.

For further information, see Vendor Billing Documents.

·        Expense Settlement Document

You can use expense settlement documents to charge customers without having to create a reference to previous business transactions. No preceding document is required to create this document or the subsequent accounting document.

For further information, see Expense Settlement Document.

·        Remuneration Lists

You can use the remuneration list to perform settlement accounting for commissions from agency documents with your business partners (vendors or customers).

For further information, see Remuneration Lists.

·        Extended Remuneration Lists

Extended remuneration lists can be used as an alternative to remuneration lists if

·         multiple remuneration lists are created from one agency document

·         remuneration lists are created for both sides (vendor and customer).

·         remuneration lists are created for a remuneration list recipient that differs from the business partner in the agency document.

In the extended remuneration list you can also perform rebate settlements between vendor and customer.

For further information, see Extended Remuneration Lists.

·        Complaint

The complaints document represents a complaints procedure for an agency document or for another document (for example, a preliminary entry). You can enter complaints as follows:

·         From an agency document

·         Using a BAPI/IDoc

·         Using an agency business portal

 

For further information see Complaints Document.