Entering and Posting the Physical Inventory Count 

Use

When you record the results of a physical inventory count, you follow the standard procedure, and, in addition, you enter a reason for the shrinkage.

The reason that you enter controls whether you want to invoice the subcontractor for the shrinkage later on, depending on how you have customized it (see “Prerequisites” in Invoicing Subcontractors for Shrinkage).

Procedure

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       1.      On the SAP Easy Access screen, choose Logistics ® Materials Management ® Physical Inventory ® Difference ® Count/Difference.

       2.      Enter data as follows:

¡        The number of the physical inventory document that you created

¡        The fiscal year

       3.      Choose  with the quick info text Collective Processing.

       4.      For each material:

¡        In the Quantity field, enter the number of materials counted in the physical inventory.

¡        Enter the reason for the shrinkage in the Reas. (Reason) field.

       5.      Save the physical inventory document.

Result

The system generates a material document to record the shrinkage, and the corresponding accounting document.

If you want to charge the subcontractor for the shrinkage, you create an invoice as described in Invoicing Subcontractors for Shrinkage.