Posting Vendor Invoices (FI-AP) (SAP Library

Posting Vendor Invoices (FI-AP)

Prerequisites

Make sure that you have defined your business place, tax codes, and Government Uniform Invoice (GUI) formats in Customizing.

Procedure

In Taiwan, when you post a vendor invoice in Accounts Payable (FI-AP), you:

Follow the procedure for entering the business place in vendor invoices (FI)

Enter the appropriate tax information (see Tax Codes)

If you have a one-time vendor, enter their GUI registration number in field Payment ref. on the Payment tab, together with the prefix TW.

Example

If your vendor’s GUI registration number is 12345678, enter TW12345678 in field Payment ref.

Posting a series of vendor invoices as a single accounting document

If you have a series of vendor invoices that have already been paid by an intermediary, for example hotel and restaurant expenses paid by your employee, you have the option of entering these invoices as a single accounting document. To do this, you need to use the complex posting transaction:

Enter the header data as usual but leave field Reference empty.
Enter the vendor line item as usual.
When you enter a expense line item, do not include the tax amount and do not include any tax codes.
Enter the tax amount with the relevant tax code as a separate line item. When you do this, you must also enter the GUI number in field Assignment. Choose More data and enter the vendor’s GUI registration number in field Reference key 1 and the GUI format in field Reference key 2.

Result

The system:

Enters the business place in each line item

Records the vendor invoice number entered in the Reference field or the Assignment field (if the invoice is from a vendor located in Taiwan, this is a GUI number)

Records the tax type to be applied

Note

You apply the same procedure when you post a credit memo.

If you need to reverse a document, the system automatically copies the business place and the reference number of the vendor invoice to the reversing document.