Accessing Line Item Reports 
Go to the Information System item in the Project System part of the SAP Easy Access menu and click on the right-pointing arrow next to the item. Then choose Controlling
®
Line Items.
The system expands the point to show a list of the available line item reports.
Select the desired report.
The system may ask you to enter a controlling area and a database profile. Line item reports are displayed per controlling area.
To change the controlling area if you wish, choose Extras
®
Set controlling area.Enter the selection criteria in the initial screen. You can access line item reports for the following objects or object intervals:
- Project
- WBS element
- Network/order
- Activity
You can enter the following additional selection conditions:
Enter a cost element, cost element interval, or cost element group.
- Posting dates
in actual and commitment line items
In the case of actual line item reports, enter the date or timeframe in which the line items are to be selected.
In the case of commitment line item reports, enter the date or timeframe in which the line items are to be selected. Select the Open items only field if you want to restrict the display to items which are still open.
- Plan data
in plan line items
In the case of plan line items, specify the plan version, period, and fiscal year.
- Budget data
in budget line items
In the case of budget line items, specify the fiscal year and whether you want to display the overall values as well as the annual values.
- Payment dates
in payment line items
In the case of payment line items, specify the date on which payment is due or the expected payment date.
- In the Settings area, you can specify a standard display variant, or one you have defined yourself, to determine how the data appears in the document display.
The display variant controls which fields are displayed in the basic list for the line item reports, such as:
- Document number
- Document date
- Document type
For more information on display variants, read
Display Variants in the ABAP list viewer documentation.
- To ensure good system performance when accessing line item reports, choose Further settings and set the Variant fields only indicator. The result of this is that only those fields needed for the current variant are selected from the database. If you do this, however, only limited changes to the chosen display variant are possible in the line item display.
If you need the full range of variant definitions, deactivate the Variant fields only indicator.
- The following additional functions are also available in the initial screen:
- Define selection options for the selection criteria
- Delete the entries for individual selection lines or all entries
- Restrict the selection using the value type and other selection criteria
- Save your selection screen input in a variant and use this variant when you access this report again
- Read archived line items. To do this, choose Extras
®
Data source.
- You have the following alternatives:
- To run the line item report online, choose
Execute.
- To execute the report online and print it immediately, choose Report
®
Execute and print. If you choose merely Execute, you can print the report later from the display, or export it to external programs.
- To execute the line item report in the background, choose Report
®
Execute in background.
For more information on the functions in line item reports, read
Line Item Reports in the CO - Cost Center Accounting documentation.
For more information on background processing, read
Background Processing in the BC-Computing Center Management System documentation.
See also:
Displaying Line Item Reports