Line Item Reports (SAP Library - Project Information System)

Line Item Reports

Use

Business transactions are documented as line items and stored in line item files. The data in these files is divided into plan transactions and actual transactions.

Line items are always documented for actual and commitment data. At least one line item is written for each posting. The system writes plan line items only under certain conditions.

You can use line item reports to obtain flexible analyses of individual postings per various criteria, and information on individual plan, actual, and commitment value transactions.

Integration

You can access line item reports directly from the application or from other reports.

Prerequisite

Plan line items for costs and revenues are only written if the user status of the project or WBS element so permits. If the integrated planning indicator is set in the CO version, the system writes line items regardless of the user status.

See also:

Plan Line Items for Costs and Revenues

Payment line items are not recorded unless Project Cash Management is active. Also, the commercial transaction FIPA must be assigned to a number range interval.

For more information, see the step on payments in the Project System IMG.

Note

The system does not write plan line items for the unit costing at cost element level or for the network costing.

Features

The following line-item reports are available for project evaluation purposes:

Actual line items

Actual line items are written each time you post costs, revenues, and payments.

Plan line items

Plan line items are written for cost, revenues, and payments if you have configured the system accordingly.

Commitment line items

Commitment line items are created as a commitment is set up - for example, for a purchase order.

Budget line items

The system uses line items to document budget changes which you save.

Settlement line items

A distinction is drawn between primary and secondary plan/actual line item postings. Primary postings are those transferred to Controlling from external accounting; secondary postings are postings in internal accounting.

We deliver the following standard reports:

Project actual cost line items
Project commitment line items
Project plan cost line items
Project structure planned cost line items
Project budget line items
Project actual payment line items
Project planned payment line items
Display project settlement line items
Results analysis line items

The line items selected are compiled into a list on the basis of the posting documents. You can change the format of the list by choosing different display variants. The standard system includes display variants. However, you can define additional display variants yourself and use these instead.

A number of functions support you in analyzing line items using the line item report display. These include:

Sorting
Filters
Totaling
Search

Flexible field selection means that you can include attributes of your own in the reports, such as:

Texts
Partner object
Personnel number

The system manages the values in controlling area, object, and transaction currency.

Note

If you are working with transfer prices (meaning that you have activated the valuation profile in the controlling area) you can choose the valuation you want displayed in the line item report by choosing Extras ® Valuation view.

For more information on transfer prices, go to the SAP Library and choose Enterprise Controlling ® Profit Center Accounting.

You can analyze individual line items in more detail by branching directly to the document display.

Activities

For a detailed description of line item reports, go to the CO Overhead Controlling documentation and choose Cost Center Accounting ® Info System ® Cost Center Accounting Information System ® Important Standard Reports.

For details of how to define display variants for line item reports, read Display Variants in the ABAP List Viewer documentation.