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Procedure documentation Running Hierarchy Reports Locate the document in its SAP Library structure

Prerequisites

You can access hierarchy reports from the Project Information System item in the SAP Easy Access menu by choosing Controlling ® Execute Report ® Hierarchy Report.

Procedure

  1. In the selection screen, enter the report program you want to run and choose Continue.
  2. In the next screen, enter data as required.
  3. When you access a report for the first time, you must choose a database profile. A database profile controls what objects (WBS elements, with hierarchy, networks, orders) are included in the selection. You can use Change DB profile to change the settings in the DB profile chosen.

    4. For more information on the database profile, refer to Working with the Information System .

  4. Choose Execute.

Result

The report shows the list which you defined as the basic list when creating the report. This may be the detail list or the drilldown list.

The lines in the drilldown list show the characteristic values for the characteristic which comes first in the sort sequence. The columns show the rows and columns of the detail list.

For more information on the drilldown list, refer to Creating Reports.

Note

In the hierarchy reports, the system evaluates the cost, revenue, and payment data, based on value categories. You can improve system performance when running such evaluations by combining cost/revenue elements and commitment items in value categories.

The following will familiarize you with the evaluation functions.

Expanding the Hierarchy

The start list shows only the first two levels of the project hierarchy. To show the whole hierarchy, including assigned orders, networks, or network activities, choose Navigate ® Hierarchy ® Expand all.

Navigation in the Hierarchy Report

Starting from the list you see in our example, you can navigate further in the report, calling up more detailed information. All the required functions are combined in the Navigation block in the list.

Choose Display to go to the detail list for an object in the list. Choose the desired object.

The chosen object appears to the right of the navigation block. Use the symbols in front of the object to scroll through the object list.

Return to the basic list (or choose Navigate ® Basic list) and then select the characteristic name Object which now appears in a different color.

In the navigation block the system offers all the characteristics you specified when creating the report. The procedure for navigating between characteristics is the same as that described above. For example, if you click Value category, the symbols shown at the start of a line and the title of the first column are shown in a different color.

Select a line by clicking the colored symbol; this object is then broken down by value category. Use the green arrow in the navigation block to return to the initial list.

However, if you click the column header, the system switches the value category and object around, resulting in a different breakdown. In this case, the system shows the values per value category, cumulative across all objects. To return to the initial list, change the drilldown again, from Value category to Object.

Choose Settings ® Reverse ® All settings to return to exactly the list displayed when you started the report.

Accessing Further Reports

Use the Goto menu to access further hierarchy, cost element, and line item reports. You can branch from the line item report to the corresponding document. If you have maintained your own assignments from reports, you can reach these by choosing Call up report ® Further reports in the Goto menu.

Further Functions in the Reports

For further information, see Structure link General Drilldown.

 

 

 

 

 

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