Working with the Information System 

Prerequisites

You require various profiles in the Project Information System. You can:

·        Maintain profiles in the Project System IMG

·        Maintain profiles by choosing Tools in the information system menu

·        Make changes to profiles from the report.

These changes can apply to the current report access only or they can be permanent.

For more information, see Profiles in the Information System  and the documentation in the Information System section of the Project System IMG.

Procedure

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       1.      In the SAP Easy Access Menu, choose Logistics/Accounting ® Project System ® Information System.

The system then offers a number of report options, as follows:

Structures

Here you can access the structure overview, individual overview, where-used lists, and change documents.

Financials

This section includes reports on cost, revenues, and payments. You can also access the document display, line item displays, and summarization reports.

Progress

This section includes reports on progress analysis, milestone trend analysis, and confirmation.

Resources

This section includes reports on capacities and workforce planning.

Material

This section includes reports on stock, purchasing, and production.

Tools

This section contains a number of tools aimed at making it easier to work with the information system. These include selection tools, intranet facilities, and a tool for transferring data to the Executive Information System (EIS).

       2.      Select the desired report and choose  Execute.

The system will ask you to specify particular data when you first access the information system, depending on which report you are using, as follows:

–         The PS info profile if you are calling up technical project reports

–         The database profile and controlling area if you are calling up commercial project reports

Certain reports may also ask you to specify other data, such as an application class.

       3.      This brings you to the initial screen for the report you have selected. You can enter data selection constraints here.

       4.      To improve system performance, check the selection and, if necessary, execute the report in background processing.

Result

The system determines the objects and data in light of the various profiles and selection criteria, and displays them in the report as appropriate. You cannot select further data from the database within the evaluation.

You use profiles to stipulate which object type is displayed. You use the selection criteria to specify the object selection conditions.

The view defined in the profile determines how the data appears in a hierarchy.

See also:

Selection Criteria and Representation

Project Hierarchy Display

If you want to use the data selection criteria for later evaluations or want to call up the report in background processing, you can store the settings as a variant .

If you always use the same profiles, you can define user parameters for them. You will not then have to specify these parameters when you access the information system. To store user parameters, choose System ® User profile ® Application values.

You can define the following user parameters for the profiles:

User Parameter	Parameter ID	For...
PS info system profile	PFL	Technical project reports
Database profile	PDB	Commercial project reports
Project view	PRV	All project reports