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Procedure documentation Creating Project Versions in the Information System Locate the document in its SAP Library structure

When you create project versions in the information system, you can choose whether you want all of the current data or a subset of data.

Procedure

Create Project Version with Current Data

To create a time-dependent project version with all of the current data for all objects in the information system, proceed as follows:

  1. From the Information System menu, choose Structure/Dates ® Structure overview
    Or from the Project Execution menu, choose Period-end closing ® Project versions.
  2. Enter the PS info profile, as necessary.

    3. The PS info profile determines which fields are displayed in the structure overview, for example, the project object, actual dates, actual costs, or work.

  3. In the initial screen, enter the project, WBS element, network, or sales document.
  4. Choose Evaluation ® Save project version.

    5. A dialog box appears.

    The MTA-relevant indicator in this window stipulates that the data from this version can be used in Structure link milestone trend analysis.

  5. Enter a version key.

    6. Choose Free number to have the system default the Structure link next free version number.

  6. Enter a version group.
  7. Choose Continue.

The version is saved.

Limited Data/Creating a Project Version in the Evaluation

  1. From the Information System menu, choose Structure/Dates ® Structure overview
    Or from the Project Execution menu, choose Period-end closing ® Project versions.
  2. Enter the PS info profile, as necessary.

    3. The PS info profile determines which fields are displayed in the structure overview, for example, the project object, actual dates, actual costs, or work.

  3. In the initial screen, enter the project, WBS element, network, or sales document.
  4. Choose Evaluation ® Execute (all fields).
    The evaluation is displayed.
  5. Select the objects that should be included in the version.

Note

Only those objects which you have selected and displayed will be saved along with their data in a project version.
  1. Choose Evaluation ® Save project version.

    2. A dialog box appears.

    The MTA-relevant indicator in this window stipulates that the data from this version can be used in Structure link milestone trend analysis.

  2. Enter a version key.

    3. Choose Free number to have the system default the Structure link next free version number.

  3. Enter a version group.
  4. Choose Continue.

The version is saved.

Note

If you access an evaluation by choosing Execute, you can still create a project version. First, you must choose Edit ® Scope of current data ® All fields. In a dialog box the system asks you if the data should refreshed. Answer Yes and the system reads in all the data necessary for a project version.

 

 

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