Hiring, Permanent (Germany) 
Purpose
This process supports the hiring of an employee. The process can be started as follows:
● By the Recruiter in SAP E-Recruiting
In this case, the Recruiter chooses the Transfer function. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow template is also started, which starts the hiring process in the HR system.
● By the HR Administrator in the HR system
In this case, the HR Administrator manually completes the form that was filled automatically with data, using the XI interface, when started using SAP E-Recruiting.
The new employee is also involved in the process, in addition to the Recruiter or HR Administrator. The new employee receives an e-mail requesting the employee to execute the Life and Work Event My First Days.
Using the Hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.
Prerequisites
To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes ® Sample Processes for HCM Processes and Forms.
To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes ® XI Integration.
Technical Objects for Implementing and Executing the Process
Object Type |
ID |
Name |
Process |
HIRE_01 |
Hiring an Employee (DE) |
Workflow Template |
WS17900415 WS17900011 WS17900260 WS17900015 |
Start Process for XI Data Hiring an Employee (DE) Save Form with Error Handling Follow-Up Activity after Process with XI Scenario |
ISR Scenario |
SXHR SHI1 SHI2 |
Data of XI Message HireRequest HR ASR Hire 01: HR Admin IT 0,1,2,3,6,8 HR ASR Hire 02: HR Admin, Form 2 |
Interface |
ISR_IF_SXHR ISR_IF_SHI1 ISR_IF_SHI2 |
|
Form Scenario |
SXHR
SHI1 SHI2 |
Data of XI Message HireRequest (New Hire) Permanent Hire, Form 1 Permanent Hire, Form 2 |
Form |
ISR_HRASR_SXHR ISR_HRASR_SHI1 ISR_HRASR_SHI2 |
|
Scenario Steps |
SXHR: XI_DATA_HANDLING
SHI1: SCHRITT_01 SHI2: SCHRITT_01 |
SXHR: Initial Processing of the XI Data of Recruitment Factory SHI1: Form 1 (Basic Data, Payment) SHI2: Form 2 (Taxes, Insurances) |
Back-End Services |
|
|
Standard Service |
SAP_PA S_HIRE_ADD_FUNCTIONS |
Personnel Administration infotypes Additional Functions for Hire |
Process Flow
...
1. Start of the Hiring process
a. Recruiter starts the Hiring process
The Recruiter transfers the data so that the system prefills the fields of the form ISR_IF_SHI1 with the data from the XI interface.
b. HR Administrator starts the Hiring process (form ISR_HRASR_SHI1)
The HR Administrator chooses the Hiring (Germany) process and enters the applicant’s data manually.
2. HR Administrator receives work item with data from SAP E-Recruiting and selects process
In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting. The processes Hiring (Germany) and Hiring (US) can be selected to process the data sent from SAP E-Recruiting. These processes are displayed in a list for the HR Administrator. He or she selects the process Hiring (Germany).
This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting, the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Hiring (Germany) and Hiring (US) are possible for the applicant data sent.
The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.
3. HR Administrator receives work item with data from SAP E-Recruiting and starts process
The HR Administrator starts the Hiring process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHI1, but can be overwritten or supplemented by the HR Administrator.
4. HR Administrator completes data for Hiring (form ISR_HRASR_SHI2)
In this step, the HR Administrator completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.
5. New employee receives e-mail
The system sends an e-mail to the new employee requesting him or her to start the Life and Work Event My First Days.
6. End of process
7. HR system sends confirmation message back to the E-Recruiting system
Result
The HR master record is created for the employee.